Central Services Administrative Specialist Senior

Working Title: Central Services Administrative Specialist Senior
Job Class: Central Services Administrative Specialist Senior
Agency: Corrections Dept

• Who May Apply: Open to all qualified job seekers
• Date Posted: 03/15/2024
• Closing Date: 03/21/2024
• Hiring Agency/Seniority Unit: Department of Corrections/MCF-Shakopee
• Location: Minnesota Correctional Facility (MCF)-Shakopee
• Division/Unit: Discipline unit Supervisor
• Work Shift/Work Hours: Day Shift/7:00 AM - 3:00 PM
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $20.96 - $28.37 / hourly; $43,764 - $59,237 / annually
• Classified Status: Unclassified
• Bargaining Unit/Union: AFSCME 206
• FLSA Status: Non-exempt
• Telework Eligible: No
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

This position works with the Shakopee Correctional Facility. It exists to provide the administrative and clerical services necessary to process the incoming and outgoing institution mail, offender correspondence and packages, and to document a wide variety of legal and financial transactions for offenders and institution staff.

Responsibilities are performed with an emphasis on security to ensure that no contraband, unauthorized mail or items enter the institution through the mailroom. This position also provides lead work direction to clerical and service staff and performs related work required for the operation of the institution mailroom by initiating and completing clerical functions.

This position has direct contact with incarcerated individuals.

Minimum Qualifications

To be qualified for and considered for this position, applicants must meet all of the minimum qualifications listed below. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held.

• Leadwork skills to set work priorities, arrange staff coverage to meet workload needs, initiate work assignments, and resolve work-related issues.
• Typing/keyboarding skills sufficient to perform skilled typing tasks with speed and accuracy.
• Math skills sufficient to perform basic math calculations to process and review orders.
• Data entry skills sufficient to enter and update data in computer applications and DOC-specific systems such as Microsoft Word, Microsoft Excel, and other mailroom applications and Correctional Operations Management System (COMS).
• Word processing skills (preferably Microsoft Word) sufficient to prepare documents that are grammatically correct, in proper format, and free of spelling errors.
• Skills in using spreadsheet software (preferably Microsoft Excel) sufficient to enter and update spreadsheets.
• English language skills sufficient to communicate clearly and accurately, both verbally and in writing, and sufficient to read and understand a variety of documents.
• Customer service skills sufficient to provide prompt, courteous and accurate information to other staff, offenders, and members of the public over the phone and in-person.

Preferred Qualifications

The following qualifications are strongly desired of applicants seeking consideration for this position:

• Experience providing work direction to others.
• Experience working in a warehouse in shipping and receiving.
• Experience working in a mailroom in a large organization.
• Knowledge of iTag, COMS and/or JPay.
• Knowledge of DOC policies related to mailroom.

Physical Requirements

The selected finalist is required to review and sign a Physical Demands Analysis (PDA) for this position and may be required to complete a tuberculosis screening. For a copy of the PDA, please email Loren Foster at Loren.Foster@state.mn.us.

Additional Requirements

The selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations, and/or other applicable background information in accordance with Department of Corrections' policy. Top candidate(s) must pass a criminal history check which includes successful completion of all sentencing and/or restitution requirements of law enforcement jurisdictions, including probation.

Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s) in accordance with Department of Corrections' policy. This may include a review of job performance and discipline records.

New employees will be fingerprinted within the first 30 days of employment.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Loren Foster at Loren.Foster@state.mn.us or 651-391-7305.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Loren Foster at Loren.Foster@state.mn.us.

About Corrections Department

Go from a job to a meaningful career with the Minnesota Department of Corrections where we work to transform lives for a safer Minnesota! We hold people responsible for the offenses they commit while giving them the tools they need to succeed as they transition back to our communities. These people may be incarcerated in our correctional facilities or be under our supervision in the community. No matter a person’s custody status, our mindset is the same: a person’s path to rejoining the community starts on the day they begin serving their sentence. Become part of this mindset by joining our team! With the DOC you will find many promotional opportunities, great State of Minnesota benefits, competitive pay, free parking, and workout facilities at most locations.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.