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Form of workJob Description
Position Highlights
Are you a master multitasker with a passion for people and a knack for organization? We're on the lookout for an exceptional individual to join our team as a Recruiting Coordinator and Personal Assistant to the CEO. In this dual-role position, you'll be the center of our recruitment process, ensuring that top-tier talent finds its way to our doorstep. Simultaneously, you'll be the right hand to our CEO, providing seamless support to enhance their productivity and efficiency. This position is based in our Fairview, NC office (remote is not available for this position).
UpTalent Consulting is a talent acquisition support and search firm tailored for high-growth companies. With many years of experience, our approach focuses on the bigger picture, understanding that building a high-performing team requires a well-designed and effective search process. It entails incorporating best practices in hiring and organizational strategies to ensure that the right candidates are recruited and seamlessly integrated into our clients teams.
Responsibilities and Duties
- Perform clerical and administrative duties for the Founder/CEO of UpTalent Consulting.
- Implement best in class practices to drive UpTalent Consultings Strategy, through marketing tools and sourcing of clients by utilizing optimal sourcing networks and social networks.
- Writing communication, advertising, job descriptions, candidate summaries, and social media posts.
- Help maintain data integrity of applicant tracking system (ATS) - merging duplicates, parsing resume skills, verifying submitted referrals, and dispositioning candidates.
- Draft communications materials, such as job postings, emails to candidates and social media posts recruiting campaigns.
- Review candidates in ATS and assist with responding to Recruiting/HR emails and phone calls.
- Candidate research and conduct LinkedIn and ATS searches to establish contact with passive candidates.
- Manage business receipts/log expenses.
- Coordinates travel and event management.
- Generate, update, audit and maintain recruiting spreadsheets with accuracy.
- Assist with administrative consulting tasks, and calendar engagements.
- Data entry/organizing of company and client handbooks. SOPs, policies and training guides.
- Prepare marketing and social media materials.
- Assists with other tasks as needed.
Qualifications
- High School Diploma required (some college preferred)
- 2+ years of administrative, recruiting firm, or Human Resources experience; or an equivalent combination of education and experience.
- Excellent verbal and written communication skills with the ability to proofread and edit documents.
- Strong interpersonal and customer service skills.
- Proficient in Microsoft Office Suite and Google (Mac experience preferred).
- Excellent organizational skills and attention to detail.
- The ability to maintain a high level of confidentiality with respect to sensitive information and documents.
- Ability to handle multiple tasks and deadlines.
- Availability to work in an office setting (this position is not remote).
- The want to learn and grow while working in a professional environment.
