AddressRequired Visa Status:
| Citizen | GC |
| US Citizen | Student Visa |
| H1B | CPT |
| OPT | H4 Spouse of H1B |
| GC Green Card |
Employment Type:
| Full Time | Part Time |
| Permanent | Independent - 1099 |
| Contract – W2 | C2H Independent |
| C2H W2 | Contract – Corp 2 Corp |
| Contract to Hire – Corp 2 Corp |
Description:
Essential Job Duties:
Receptionist/Hospitality duties:
- Greet guests and offer coffee/water
- Answer multi-line telephone system
- Conference room preparation and clean up; maintain break room and coffee area
- Order food/beverages for meetings
- Track inventory, order, and stock incoming supplies for office and kitchen
- Retrieve, open, stamp and distribute mail; drop outgoing mail at end of day
- Arrange for outgoing overnight packages (FedEx, GLS, Unity) and drop at end of day
- Provide support to Office Manager as needed
Records/Filing duties:
- Organize, index and store printed material and files relating to attorney notes, correspondence, memoranda, pleadings, discovery and other documents
- Maintain existing files and create new files using RM software (Interwoven)
- Re-shelve files in file areas
- Prepare and send files to off-site storage per firm guidelines
- All other duties as assigned.
QUALIFICATIONS/REQUIREMENTS:
- Stellar attendance and punctuality
- Ability to type 45 wpm
- Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors, and staff
- Ability to operate office equipment such as computer, transcription equipment, fax machine, and advance functions on photocopiers
- Proficiency in Word and Outlook, and familiarity with document management systems
- Possession of valid California driver license
Responsibilities:
Receptionist/Hospitality duties:
- Greet guests and offer coffee/water
- Answer multi-line telephone system
- Conference room preparation and clean up; maintain break room and coffee area
- Order food/beverages for meetings
- Track inventory, order, and stock incoming supplies for office and kitchen
- Retrieve, open, stamp and distribute mail; drop outgoing mail at end of day
- Arrange for outgoing overnight packages (FedEx, GLS, Unity) and drop at end of day
- Provide support to Office Manager as neede
Records/Filing duties:
- Organize, index and store printed material and files relating to attorney notes, correspondence, memoranda, pleadings, discovery and other documents
- Maintain existing files and create new files using RM software (Interwoven)
- Re-shelve files in file areas
- Prepare and send files to off-site storage per firm guidelines
- All other duties as assigned
