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Form of workReceptionist/Administrative Assistant - San Antonio, TX.
We are looking for candidates with a sense of service, sense of urgency, and the ability and willingness to interact in a positive way with the team, others in the firm, vendors, and clients in a cordial and productive manner. This position will be responsible for Administrative assignments, as outlined below.
Hours: 8 am - 5 pm / Monday - Friday
Business casual & Jeans on Friday!
Responsibilities:
Business casual & Jeans on Friday!
Responsibilities:
- Primary Receptionist
- Primary for Administrative support
- Primary for Admin support for Operations Manager for Office
- Primary for Office supply procurement
- Primary for Mail management
- Back-up for other Admins
- Back-up support to arrange educational seminars and office events
General Administrative duties include, but are not limited to:
- Uploading documents
- Filing (both electronic and hardcopies)
- Incoming/Outgoing mail/postal duties
- Route documents for processing and approval
- Clean-out files, organize and shred documents, as needed
- Assist with day-to-day office needs, including office supply inventory and orders
- Back-Up for Admin responsible for company vehicles, coordination with fleet vendors for maintenance, recalls, inspections, washes, etc. (Must have clean driving record)
- Receive and distribute daily USPS, Couriers, UPS, FedEx, Amazon or other packages
- Maintain break areas/coffee bars, conference rooms, printers/supply and storage rooms
- Assist other admin team members as needed and back up during PTO, sick, etc.
- Coordinate, communicate or submit tickets with facilities vendors, coffee, pest, printer, and building/property management
Qualifications:
- 2 plus years of Administrative background
- Proficient experience in Microsoft Outlook, Word, Excel & PowerPoint
- Ability to lift up to 25 lbs for mail room duties and office supply deliveries
- Able to work independently and as part of a team
- Excellent oral/written communication skills and attention to details
- Comfortable/accurate with data input
- Cooperative team player
- Demonstrate a drive and initiative with a positive and professional approach
- Self-starter and be able to multi task and perform duties in a timely manner
- Experience working in an A/E firm is a plus, but not a requirement
- A Bachelor Degree is preferred, but not required
Company Overview:
Halff is a mid-sized, employee-owned, diverse and multi-disciplined professional services firm. For more than 70 years, Halff has provided smarter solutions throughout the United States offering services in Architecture, Construction Services, Energy, Environmental, Geographic Information Systems, Intelligent Transportation Systems, Land and Site Development, Planning and Landscape Architecture, MEP Engineering, Public Works, Right of Way, Structural Engineering, Subsurface Utility Engineering/Utility Coordination, Surveying, Transportation, Water Resources and Water/Wastewater.
We offer excellent benefits including medical, dental, prescription, life insurance, long-term and short-term disability insurance, paid time off and holiday pay, Traditional and Roth 401(k) plans, Employee Stock Ownership Plan, Health Savings Account, 529 College Savings Plan, Flexible Spending, an Employee Assistance Plan and more.
Salary is competitive and commensurate with experience.
Halff is a mid-sized, employee-owned, diverse and multi-disciplined professional services firm. For more than 70 years, Halff has provided smarter solutions throughout the United States offering services in Architecture, Construction Services, Energy, Environmental, Geographic Information Systems, Intelligent Transportation Systems, Land and Site Development, Planning and Landscape Architecture, MEP Engineering, Public Works, Right of Way, Structural Engineering, Subsurface Utility Engineering/Utility Coordination, Surveying, Transportation, Water Resources and Water/Wastewater.
Halff has offices in the following locations:
Arkansas: Bentonville, Fort Smith, Little Rock, and North Little Rock
Florida: Chipley, Crestview, Jacksonville, Orlando, Panama City Beach, Tallahassee, Tampa, Tavares, and Temple Terrace
Louisiana: Baton Rouge and Shreveport
Oklahoma: Oklahoma City
Texas: Austin, Brownsville, Conroe, Corpus Christi, Flower Mound, Fort Worth, Frisco, Houston, Lubbock, McAllen, Midland, Richardson, San Antonio, and Tyler
We offer excellent benefits including medical, dental, prescription, life insurance, long-term and short-term disability insurance, paid time off and holiday pay, Traditional and Roth 401(k) plans, Employee Stock Ownership Plan, Health Savings Account, 529 College Savings Plan, Flexible Spending, an Employee Assistance Plan and more.
Salary is competitive and commensurate with experience.
Halff is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status.
Halff is a drug-free workplace. This offer of employment is contingent upon the receipt of a clear drug screen and background check prior to your first day of employment. This position may be subject to random drug testing pursuant to federal regulations.
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