Administrative Assistant/Receptionist

At Corgan we are passionate about great design. We are also passionate about great people, whether they are clients, consultants, or co-workers. Corgan creates opportunities for personal and professional growth that bring out the best in ourselves and those around us by sharpening skills, leveraging technology, and encouraging communication. Our strength lies in our people, and those people consistently exceed expectations.

• Process expense statements for the staff members on the studio
• Coordinate and arrange meetings, prepare agendas, arrange food, and record and transcribe minutes of meetings.
• Maintain team calendars
• Prepare AIA documents as requested
• Compose and type routine correspondence, AIA contracts, meeting memos, punch lists, field reports and letters.
• Transcribe memos, letters and field reports for assigned team.
• Reserve conference rooms. Maintain appearance of these conference rooms following scheduled meetings.
• Answers and screen telephone call and arranges conference calls
• Coordinate business travel for staff members on the teams, including flights, cars rentals, hotels and other reservations as necessary
• Greet scheduled visitors and direct to appropriate area or person.
• Prepare intra- and inter-office mail, outgoing mail and correspondence, including e-mail, couriers, and deliveries.
• Assist with team marketing efforts, including creating and/or editing presentations, updating resumes and submitting proposals.
• Provide back-up support to Receptionist when needed
• Assist with special projects and research as needed