Administrative Assistant/Receptionist (Experience Required)

As the Receptionist/Administrative Assistant , you will be the first point of contact for our company. The duties include offering administrative support across the organization, including accounting data entry. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

Responsibilities:

• Enter customer PO's in ERP system
• Enter vendor invoices in QuickBooks accounting system, as needed
• Creating customer invoices in QuickBooks accounting system, as needed
• A/R collection calls
• Customer credit checks
• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person
• Answer, screen and forward incoming phone calls
• Scan documents
• Ensure reception/office area is tidy and presentable
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (sign-in sheet, issue visitor badges)
• Keep office supply inventory of stock
• Arrange travel and accommodations - as needed.
• Perform other clerical receptionist duties such as filing, photocopying and faxing

Requirements:

• Knowledgeable of A/P and A/R
• Basic math skills
• Detail oriented
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Willing to ask questions and learn
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• High school diploma/GED; additional certification in Office Management is a plus'

'Work Location: One locationWork Remotely No

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 2 years (Required)
• Front desk: 2 years (Required)
• Data entry: 2 years (Preferred)

Work Location: In person