Receptionist

• 512-338-5400

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,200 attorneys in 19 offices: 14 in the U.S., three in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow our staff exceptional opportunities for professional achievement and career growth.

Wilson Sonsini has an immediate opening for a full-time Receptionist in our Austin office. This is an important role as the receptionist is the face of the firm and will need to present a professional and courteous image to internal and external customers and clients and will provide support to ensure that their requests are addressed.

This position will also provide support and report to the office administrator, which may include tracking building access cards, uploading invoices to the internal accounts payable database, coordinating the evening meal program, preparing administrative forms and other administrative projects as assigned.

Responsibilities:

• Answer incoming calls and transfer internally and externally using Microsoft Teams
• Greet and assist clients, guests, vendors, and employees
• Ensure all visitors are registered in the visitor management system
• Schedule internal conference rooms and arrange for catering and technical equipment when necessary
• Assist with conference room set up as requested with food, beverages, and any other special requests
• Oversight of onsite meetings to ensure everything is running smoothly and addressing requests from visiting guests
• Assist with booking visiting attorney offices when necessary

Qualifications:

• Experience of 1-2 years is required
• Must demonstrate professional telephone etiquette, and excellent verbal and written communication as well as the ability to communicate with all levels of employees throughout the firm in an effective, pleasant, and professional manner
• Must be able to work well with others in a team-oriented environment and must exercise extraordinary discretion and maintain client and attorney confidentiality
• Ability to learn, understand, and apply new business practices and software as needed
• Possess excellent computer proficiency (MS Office – Word, Excel and Outlook) are required
• Must be flexible and able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
• Ability to work independently and to carry out assignments. Experience in a professional services environment preferred
• Ability to work overtime occasionally

The primary location for this job posting is in Austin. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate’s qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows: $22.07 – $29.86 per hour.

The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package.

Equal Opportunity Employer (EOE).