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SalaryThe Legal Aid Society, the nation’s oldest and largest non-profit law firm, exists for one powerful reason: “that no New Yorker is denied the right to equal justice because of poverty”. Since 1876, we have protected, defended, and advocated for New York City’s voiceless and unseen. Our Civil, Criminal Defense and Juvenile Rights Practices provide an unmatched depth and breadth of legal expertise to the vulnerable across the 5 Boroughs in over 300,000 cases annually.
The Purchasing Department oversees the procurement and distribution of the organization’s equipment, supplies, and services. The Purchasing Department is responsible for oversight and implementation of purchasing functions across LAS and provides oversight to ensure efficient and effective use of resources. This work includes management of contracts including administering, negotiating, reviewing, renewing, filing, and evaluating for availability, price, term, and quality of products.
The Purchasing Coordinator will support the Purchasing Supervisor in management of purchasing functions and policy across LAS. This position works directly with stakeholders involved in Purchasing across LAS and the Finance and Account Payables teams. This position requires a great attention to detail and organization, a strong ability to multi-task, and the ability to meet strict deadlines.
The ideal candidate for this position thrives in a collaborative environment, enjoys getting tasks completed, and works well in a fast-paced environment.
ESSENTIAL DUTIES/RESPONSIBILITIES
Purchasing Support and Oversight (65%)
- Creates requisitions and generates purchase orders in the financial system (Financial Edge)
- Coordinates purchasing requests across LAS, manages receipts and packing slips and reconciles against inventory and financial systems
- Tracks purchasing requisitions in the online portal and provides necessary follow-up and troubleshooting, including liaising between internal stakeholders and vendors
- Works with the Purchasing Supervisor to research and provide recommendations for specific goods and services based on LAS’ purchasing needs
- Centrally purchases specific goods and service on behalf of LAS and works closely with the Purchasing Supervisor to negotiate with vendors to secure the best pricing and quality
- Tracks key performance indicators (KPIs) related to LAS purchasing deliverables and vendor performances
- Manages and reviews documentation associated with competitive procurements to ensure compliance with LAS purchasing policies and procedures
- Analyzes LAS expense data to inform purchasing decisions and make recommendations
Policy and Process (15%)
- Works closely with the Purchasing Supervisor to update and implement purchasing policies and procedures
- Supports the Purchasing Supervisor in developing and administering purchasing trainings and creating relevant resources for LAS stakeholders regarding purchasing policies and procedures
Professional Development (5%)
- Participate in continuous professional development
- Demonstrate affirmative behaviors that support an inclusive work environment and continuously learn about forms of bias in the workplace
Other duties as assigned (5%)
Required qualifications:
- Minimum of two (2) years of relevant education/work experience
Preferred qualifications:
- College degree preferred
- Customer service and/or non-profit work experience preferred
KNOWLEDGE, SKILLS, AND ABILITIES
- Strong Excel and analytical skills
- Ability to meet deadlines, and excellent organizational and problem-solving skills
- Must be proactive and thrive in a team environment while being able to work independently
- Excellent oral and written communication skills
- Sense of professionalism, confidentiality, and a strong work ethic
- Commitment to Legal Aid Society’s mission to secure equal justice before the law for all New Yorkers.
- Interpersonal and communication skills that enable healthy and productive working relationships
- Proficient computers skills, such as the Microsoft Office Suite
- Ability to perform duties with the highest regard for confidentiality, integrity, and respect
- Commitment to follow Legal Aid Society’s policies and procedures
- Mostly sedentary, significant time using a computer and monitor; communicating and meeting using video
- May require travel within NYC
SALARY TRANSPARENCY
The posting reflects the range of potential salaries for the role. The specific salary offers will be dependent on candidate qualifications, including collectively bargained salary steps for unionized roles.
Salary Range/ Salary:$63,000 - $65,000
SALARY AND BENEFITS
The leadership of The Legal Aid Society believes in attracting and retaining exceptional talent committed to serving our clients. We offer a generous benefits package including health insurance, paid vacation, disability, and life insurance, and more. Salaries for our unionized jobs are governed by our Collective Bargaining Agreement. Please visit our Careers page for additional information. Salary and benefits information will be available to applicants, when and if, an offer is made.
OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION
The leadership of The Legal Aid Society is committed to a work culture of zealous advocacy, respect, diversity and inclusion, client-oriented defense, access to justice and excellent representation. We are dedicated to building a strong professional relationship with each of our clients, to understanding their diverse circumstances, and to meeting their needs. Our ability to achieve these goals depends on the efforts of all of us.
HOW TO APPLY
All applications must be completed online. We do not accept paper submissions. Please visit our Careers Page to review all current job postings, and instructions on the application process. For technical difficulties or questions regarding this posting, please email jobpostquestions@legal-aid.org.
As an Equal Employment Opportunity (EEO) Employer, The Legal Aid Society prohibits discriminatory employment actions against and treatment of its employees and applicants for employment based on actual or perceived race or color, size (including bone structure, body size, height, shape, and weight), religion or creed, alienage or citizenship status, sex (including pregnancy), national origin, age, sexual orientation, gender identity (one’s internal deeply-held sense of one’s gender which may be the same or different from one’s sex assigned at birth); gender expression (the representation of gender as expressed through, for example, one’s name, choice of pronouns, clothing, haircut, behavior, voice, or body characteristics; gender expression may not conform to traditional gender-based stereotypes assigned to specific gender identities), disability, marital status, relationship and family structure (including domestic partnerships, polyamorous families and individuals, chosen family, platonic co-parents, and multigenerational families), genetic information or predisposing genetic characteristics, military status, domestic violence victim status, arrest or pre-employment conviction record, credit history, unemployment status, caregiver status, salary history, or any other characteristic protected by law.
