E-Procurement Purchasing Coordinator

Reporting to the Director of Procurement Systems and Operations, this individual will be responsible for supporting, maintaining, and providing front-line customer services to support various functionalities required to support the end-to-end Procure-to-Pay processes in the procurement system. This role will work closely with the sourcing, contracts, procurement, supplier enablement and Accounts Payable, and other units across the University. The eProcurement Purchasing Coordinator plays a critical role in managing the daily operations of a fast-paced and high-volume environment. This individual is responsible for ensuring efficient processes and smooth workflow within the organization. In this role, you will also be responsible for handling sensitive information with the utmost confidentiality and ensuring the security of our organization's data. This position requires someone who excels at time management, is highly organized, and can thrive in a demanding work environment.
The New School is strongly committed to diversity and inclusion in the workplace and particularly seeks applications from members of underrepresented groups, as well as candidates who share this commitment.
RESPONSIBILITIES

• Manage supplier onboarding for Procurement and ERP systems for existing and new suppliers
• Initiate supplier invites, provide supplier support and follow-up to complete registration process
• Manage the procurement mailbox and help desk telephone inquiries and provide excellent customer service to all internal and external end users
• Identify aging registrations and follow-up to ensure collection of information is received in a timely manner
• Review and action requisitions, invoices, contracts documents and supplier records from assigned workflow queues
• Collaborate with various teams including financial operations, accounting, accounts payable and sourcing/contracts to action document specific requests to advance documents in workflow and resolve discrepancies in a timely manner
• Assist with purchasing requests and requisitions
• Assist with creating, analyzing, and actioning various report data sets
• Assist with document and integration export errors
• Provide feedback and recommendations on day-to-day process improvements
• Assist with data cleansings and related tasks to ensure data accuracy in the procurement system
• Participate and assist with system releases and testing between Procurement and ERP systems
• Assist with year-end rollover activities as it relates to the procurement systems
• Additional tasks and ad-hoc requests as needed by the Finance and Business department

MINIMUM QUALIFICATIONS

• Bachelor's degree in business administration, supply chain management, finance, accounts payable or the equivalent
• Experience in financial analysis, procurement and management of related expense billing and reporting
• Proficient in Microsoft Office, particularly Excel and PowerPoint
• Detail oriented with the ability to see how the details fit into the overall, big picture
• Experience with customer service and working in dynamic environment
• Sound judgment, with an open and collaborative style of leadership that encourages teamwork and cooperation
• Proven experience in managing time and organizing tasks in a high-volume and fast-paced environment.
• Strong organizational skills and attention to detail, with the ability to multitask effectively
• Exceptional communication skills, both verbal and written, to facilitate effective collaboration and information flow.
• Ability to work well under pressure, prioritize tasks, and meet deadlines.
• Ability to effectively interface with varied levels of management inside and outside of the University

PREFERRED QUALIFICATIONS

• Knowledge of Jaggaer (formerly SciQuest) and Workday is a plus
• Ability to meticulously document problems and solutions is highly desirable

WORK MODE

• Hybrid/Remote - Employees hired for this position primarily work remotely with the occasional on-campus presence required with advanced notice. Employees in this role will also be expected to use their best judgment to be on campus when necessary in order to best fulfill the responsibilities of their job descriptions.

SALARY RANGE
$60,000 - $62,000 per annum
We look forward to receiving your application!