Receptionist and Purchasing Coordinator

Job Summary

The Receptionist and Purchasing Coordinator reports to the Administrative Support Supervisor and is responsible for answering the main line and forwarding calls to the appropriate staff member. You will maintain updated status information of material/product on order with our vendors to ensure delivery requirements are achieved and provide consistent follow up on such orders.

Job Description and Responsibilities

• Front desk responsibilities, answering busy switchboard, responding to customer and vendor inquiries, greeting guests.
• Obtains price and delivery on unordered parts.
• Generates and maintains updated delivery information on vendor open orders.
• Maintains, processes and follows up on all order acknowledgements received from our vendors.
• Enters delivery date information into the computer system attained from order acknowledgments, open order reports, and any other form of correspondence.
• Confers/Informs the department manager of overdue material/product.
• Generates and processes purchase order changes.
• Expedites overdue orders, AOG’s and critical parts.
• Other duties that may be assigned by the Company.

Qualifications

• Excellent interpersonal and customer service skills
• Ability to read and interpret documents such as customer, vendor & quality requirements.
• Basic math skills (add, subtract etc.)
• Understands inventory management.
• Ability to work in a team environment as well as independently.
• Accuracy and attention to detail
• Ability to use, operate and maintain office equipment.
• Knowledge of company products.
• Basic computer/keyboarding skills & AS400 proficient
• Understands product numbers & alpha/numeric codes.
• Communication—written, oral, phone, internet, email etiquette both internally and externally.
• Ability to present information and respond to questions from their manager.