Purchasing Assistant II

Job Title: Purchasing Assistant II

Location: San Antonio, TX 78226

Duration: 3 Months

Hours:8:00 AM 5:00 PM (Mon - Fri)

Primary duties and responsibilities:

• Process approved requisitions, prepare purchase orders and send copies to vendors and to originating departments.
• Check inventory stocks physically or through automated systems to validate that restocking is in orders.
• Determine inventory quantities are sufficient for needs and order more if warranted.
• Respond to vendor inquiries about clarifying orders, changes in requests, delivery requirements and cancellations.
• Contact vendors to ensure meeting delivery schedules and preclude missed deliveries.
• Resolve problems with vendors to expedite deliveries and to preclude supply shortages.
• Review requisition orders to ensure accuracy and correct line-item specifications.
• Prepare, maintain, and review purchasing files, reports and price lists.
• Conduct regular review of vendor accreditation to ensure getting the most economical and cost-effective supplies by comparing contractual and bid prices with prevailing competitive prices.
• Monitor status of requisitions, contracts, and orders.
• Post order costs in appropriate accounting systems.
• increase your value by being careful about verifying the accuracy of your purchase orders.

Quals:

• Purchasing clerk is the point person for your company regarding the materials and supplies that come into your organization.

Education and work experience:

• Must have a high school diploma/GED equivalent.
• Must be comfortable with performing arithmetic and who can operate basic computer programs.
• Minimum of 1 year of previous training or on-the-job experience are generally preferred.
• Good communication skills.
• Organizational skills.

Qualities we are looking for would be:

• Great attitude.
• Basic financial acumen.
• Able to understand and deal with multi-tasking.
• Detail oriented.
• Team player and willing to take instructions from multiple people.