Assistant Purchasing Agent

Assistant Purchasing Agent

Salary: 122-55,668.00 minimum salary, or as per Compensation Policy Promotional Method.

Distinguishing Features of the Position (Summary)

Performs managerial work in coordination of assigned purchasing programs or financial function. Duties include receiving locating sources of supply, interviewing prospective suppliers or bidders; day to day operation of the office. Positions in this class perform routine complex purchasing work and identify needed corrective actions to resolve discrepancies; answer purchasing questions; and maintain purchasing documents and records.

Essential Functions

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Assists Purchasing Agent in performing purchasing work; develops, reviews, and analyzes technical specifications and standards for products; performs complex of purchases materials, supplies, and equipment. with larger dollar amount; prepares, reviews, evaluates and approves specifications for issuing and awarding written quotes and annual written quotes as well as bid/proposals/qualification solicitations. In addition, this position will assist the Purchasing Agent with preparation and presentation of Commissioners' Court agendas.

Supervises daily activities and functions of purchasing; oversees the departmental team in the coordination and management of all areas required for purchasing; provides technical advice related to training of county department personnel dealing with purchasing matters.

Conducts training and updates the County Department users on the One Solution on-line Purchase Requisition System; conducts training for the Departments' users for the State-on-line purchases as the information is provided and related from the state.

Assists the Emergency Management EOC Center in Coordination the procurement of Disaster Event related requests; advertises for legal notices, maintains an adequate number of specifications/bid packages on hand for disbursement and maintains bidders' list.

Investigates complaints and secures adjustments; researches catalogs, brochures, and other sources as a basis for developing accurate specifications; assists in writing detained specifications for invitations to bid, mail out bids, receiving bids for bid openings, copying and distributing letter of award, award notifications to using department, bid packages, addenda, letters of transmittals, and similar duties.

Receives and processes purchasing documents for assigned financial/accounting programs. Reviews documents for completeness, accuracy and conformance to rule and regulations; pair documents to related information such as matching purchase orders to invoices and/or matching payments to account files/billings, etc.; codes information to ensure accurate processing, and that appropriate department/program is credited or debited.

Provides assistance and information to employees, managers, vendors, citizens, local businesses, and/or and other interested parties regarding assigned purchasing functions; serves as liaison between supervisors, vendors, and other departments in regards to purchasing policies and activities. Explains policies and procedures.

Assumes the duties and responsibilities of the Purchasing Agent in his or her absence.

Additional Functions

Performs other related duties as required.

Minimum Qualifications

Bachelor's Degree in Business Administration or related field.; supplemented by four (4) years of experience performing technical and/or fiscal control work as a Buyer for a large public or private agency; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. C.T.C.D. and C.T.C.M. certifications required to be obtained within one year of hiring.

ADA Compliance

Physical Ability: Tasks require the ability to exert medium physical effort in medium work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of medium weight (20-50 pounds). Tasks may involve extended periods of time climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing, and repetitive motion at a keyboard or work station.

Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

This is a Civil Service covered position. Testing requirements will follow section 2.32 of the Civil Service Rules and Regulations Handbook. Probationary period will follow section 2.35 of the Civil Service Rules and Regulations Handbook.

BENEFITS:

Cameron County Offers Excellent Fringe Benefits, Including: Health and Life Insurance Protection, Sick and Annual Leave, Retirement System, and Paid Holidays. Cameron County has a mandatory direct deposit payroll program.