Executive and Purchasing Assistant

Essential Duties:

• Purchasing material for stock and special orders
• Creating purchase orders and assigning them to customer tickets
• Handling returns and processing claims with vendors.
• Managing freight/shipping claims, shipments, and vendor accounts
• Working rapidly in a challenging, fast-paced environment.
• General Accounts Payable and Accounts Receivable functions
• Using internal and external resources to solve problems.
• Running reports in our internal accounting system, exporting and formatting into an easy to analyze view for the CEO.
• Creating value for the company by finding ways to cut costs.
• Establishing new vendor relationships while maintaining current vendor base
• Calling vendors for pricing and product availability
• Consistently analyzing and tracking sales and inventory levels
• Creating labels for products and private labeling deck boards (product displays).
• Communicate weekly with multiple departments regarding changes in inventory (new products, discards, new clearances, etc.)
• Developing good working knowledge of products, placement, and inventory control techniques
• Managing invoice processing and distribution
• Negotiating price and delivery, finding innovative ways to save money wherever and whenever.
• Completing special projects with minimal supervision
• Decision making on approving orders.

Personal Qualifications/Technical Skills:

• Professional attitude
• Impeccable customer service is the foundation of our business.
• Strong integrity and professionalism confirmed by references.
• Diplomacy in handling complex situations and diverse personalities
• Proactive, motivated, results-driven
• Flexible, team-player
• Self-driven and productive – must be able to multi-task.
• Dependable, responsible
• Excellent oral and written communication skills
• Attention to detail and problem-solving skills.
• Strong analytical, organizational, and critical thinking skills
• Ability to exercise considerable discretion and judgment.
• Ability to maintain absolute confidentiality in all aspects of performance.
• Excellent project management, planning, and implementation skills
• Outstanding interpersonal and teamwork skills
• Established proficiency in MS Word, Excel, and Outlook is a MUST!
• Any Experience in Flooring, Cabinets and or Countertops a plus
• MS Access experience a plus
• Work well with management, sales, support, and warehouse staff
• Works efficiently and effectively with limited supervision
• Ability to think creatively. (Out of the Box Thinking).

Experience and Training:

· Previous Purchasing Experience – Required. 4 Years or more a plus.

· Education - High School Diploma – Required; Bachler Degree - Preferred.

· Experience with Retail Products and Builder Supplies a plus.

· Work Location – In Duncanville Corporate office. Not Remote.