Purchasing Assistant

Process invoices for Procurement of services and goods for the Company to support all domestic division expenditures regards to any purchase order(s) issued.  Attain certificates of insurance for the support of issuing purchase order for onsite services. Assist with purchase order printing and monitoring of departments electronics mailbox's for invoices and requisitions.   

RESPONSIBILITIES:

• Maintain TB-USA Departments Electronic Mailbox and US Postal mail for all in bound invoices for each buyer from purchase orders that have been issued. 
• Confirm information on invoice(s) to information referenced on purchase order in JDE. 
• Review quotes and suppliers sales order confirmation on OnBase for any inconsistency's and discuss with buyer prior to making correction and having order received. Add tax or freight lines in JDE to order if required. 
• Communicate with receiving personnel to have tax or freight line items received. Scan invoice to corporate accounting for payment. Reference TAP number on invoice for tracking of scanned invoice for any AP communication required. 
• Upload invoice(s) on OnBase with TAP tracking number. 
• Sustain current Certificate of Insurance and Vendor Agreements for any service vendors coming on Company premises throughout the United States in order to protect the Company from any Legal/Financial burdens. 
• Maintain/update share site of approved vendors for service. 
• Support daily printing of purchase orders and upload to OnBase file hard copy. Monitor ML Tuboscope Electronic Mailbox for inbound requisitions from field for onsite services requests.

SCOPE OF RESPONSIBILITES 

• General rules and policies have been established and the Employee are fully aware of parameters of authority as well as established purchasing procedures.
• The Employee is expected to exercise discretion in dealing with suppliers and with all departments and individuals doing business with the Purchasing Department.
• The Employee must budget his/her time to balance hours available against demands from various sources and individuals. This includes determining the sequence of handling requests in keeping with the overall requirements of the company.
• An attitude of service is essential to generate and maintain an atmosphere of cooperation and respect between departments, while at the same time making certain that supplies are treated in the same manner.
• The Employee actively participates in an ongoing developmental program to improve skills in vendor evaluation, and the legal aspects of purchasing.
• The Employee must represent NOV Tuboscope in a professional and ethical manner in dealing with suppliers or other departmental personnel.

REQUIREMENTS:

• Requirements for this position include understanding of purchasing activities, accurate computer experience and above average communication skills.  Applicant must have a drive to learn Company Policies and Procedures so that they are relayed to the Division locations and accept additional responsibilities as required.
• Applicant to have 5 plus years of experience in accounting and some purchasing experience. Have computer skills in basic software applications. Would like for Applicant to have JDE knowledge.