Project Coordinator

This position is responsible for assisting in the operation of the Managed Services Center. An individual in this position will be expected to perform additional job-related responsibilities and duties throughout the facility as assigned and or as necessary. Divisional Coordinator responsibilities include working closely with the Operations Manager and General Manager for the smooth day-to-day functioning of the organization in the areas of contract administration and general office support. The PC will perform various coordinating tasks along with administrative duties, like maintaining project documentation and handling financial queries. The successful candidate for this position should demonstrate a high level of professionalism, be detail-oriented with their work product, and have a proven ability to multitask and coordinate various assignments.

The location of work for this position will be Edison, NJ 2-3 days a week on a Hybrid schedule

Essential Functions: An individual must be able to successfully perform the essential functions of this position with or without a reasonable accommodation.

• Managing job entry (budgets, contracts, insurance, subcontracts)

• Assisting with business annual licenses and contractor license renewals

• Creating job lists

• Ordering/monitoring office supplies inventories

• Handling tasks for service calls, contracts, and work orders

• Assisting with insurance renewals and updates

• Responsible for A/R (collections)

• Handling pre-qualification activities

• Creating purchase orders

• Effectively communicate with Operations Managers, Project Managers, and Accounting regarding contract documents, change orders / other modifications, approvals, and any additional services related to billings.

• General administrative and office support for Division staff.

• Support a culture based on open/honest dialogue and involvement with all team members that demonstrates the value of their input and engagement in improving performance.

• Support a culture of high performance and accountability in employee and site safety as well as other aspects of the business.

Requirements

• Associate degree, including college courses in accounting or business preferred

• Intermediate to advanced computer literacy, including experience with ERP / IT systems (Microsoft AX and/or Sage is ideal)

• Familiar with the construction industry, is preferred

• Displays strong written and verbal communication skills, as well as strong organizational skills

• Ability to work independently, take initiative, manage priorities, and see projects through to completion

• Working knowledge of basic accounting functions (AP, Percentage of Completion method) and ability to coordinate with multiple internal departments (Operations and Accounting)

• Ability to handle confidential or sensitive information

• Keen attention to detail with an ability to spot errors

• Commitment to our “open door” policy and regular contact with all field employees.

• Proven written and verbal communication abilities; proficiency with computer applications including Microsoft Office Suite.

• Experience working in an entrepreneurial environment requiring strong multi-tasking abilities.

• Key leadership competencies in addition to high ethical standards, strong values, integrity, drive to deliver results, pride in personal and team performance, decision quality, building effective teams, and action orientation are fundamental imperatives.

Payrate: $28-$36/hr. DOE.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Basic Life Insurance

Voluntary Life Insurance

Short Term & Long Term Disability

Paid Vacation

Paid Sick Time

Paid Holidays

401K with Company match

Albireo Energy is an Equal Opportunity Employer