Project Coordinator

Job Type
Full-time
Description
Provides support for various projects. Responsible for overseeing the successful completion of projects. Responsible for the creation, organization, execution and completion of specific projects. This includes coordinating with relevant employees, setting deadlines, communicating with owners about the state of the project, ensuring projects stay on track and on budget, and adjusting if necessary, to meet new requirements. Work under limited supervision. A great degree of creativity and latitude is required. Hands on and willing to give assistance where needed. Contract experience preferred.
"Essential functions" are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.

• Creating long- and short-term plans, including setting targets for milestones, adhering to deadlines and allocating resources
• Delegating tasks on the project to employees best positioned to complete them
• Identifying and managing potential risks and liabilities of multiple projects
• Assisting in the definition of project scope and goals
• Making effective decisions when presented with multiple options for how to progress with the project
• Positive, effective communication with prospective clients via all mediums including on-site visits to determine and evaluate clients' needs, potential risks, relative costs, and conclude whether the company is able to complete the project with the given time frame and budget
• Serving as a point of contact for teams when multiple units are assigned to the same project to ensure team actions remain in synergy
• Communicating with owners to keep the project aligned with their goals
• Performing quality control on the project throughout development to maintain the standards expected
• Adjusting schedules and targets on the project as needed
• Responds professionally and promptly to all customers' requests.
• Forms solid partnership with employees and leaders to foster high levels of teamwork, development, and trust and performance companywide.
• Develop project plans that identify resource and budgetary needs.
• Host project meetings at least once a week with team and managers.
• Provide feedback, advice, project updates and encouragement to team members.
• Manage deadlines and push the team to ensure timeliness
• Coordinate with vendors and suppliers as needed.
• May participate in projects in support of company strategic goals.
• Makes recommendations for improvement in processes and policies.
• Works safely and without injury.
• Ability to read, write, verbalize and comprehend instructions and correspondence at the highest levels in the English language. Ability to effectively present information in one-on-one and group situations to customers, clients, and other skills. Excellent verbal and customer service skills.
• Must have mathematical skills equivalent to those required under degree requirement.
• Must be able to work with Machines, Tools, Equipment, Software: CAD, REVIT and/or Rhino, Personal computer, fax machine, copy machine, other office equipment
• Computer literacy in commonly used business software such as spreadsheets, word processing and database management required
• Open to learning contract negotiation including insurance requirements, warranty agreements, sub-contractor/material supplier arrangements, purchase orders and company terms and conditions.
• Able to coordinate shipping logistics with both Freres trucking department as well as outside shipping vendors including potential rail shipments.

• Understanding of the Project Management Institute (PMI) framework
• Knowledge of various project management methodologies (e.g., agile/scrum)
• Proven leadership skills
• Cost and risk management skills
• Excellent communication, interpersonal and negotiation skills
• Interpersonal skills
• Ability to make important decisions under pressure
• Time management skills
• CEM (Construction Engineering Management) bachelor's degree or three or more years of experience in a professional project management role.
• Three or more years' experience administering multiple projects in the timber industry.
• Comprehensive knowledge of a manufacturing organization.
• Advanced and exceptional communication, customer services, and interpersonal skills.
• Project Management Professional (PMP) Certification preferred.
• Must be flexible and adaptable to changing roles and responsibilities.
• Ability to handle multiple tasks and manage efficiently and effectively.
• Computer literacy in commonly used business software products such as spreadsheets, word processing and database management required.
• Experience with a variety of project management software.
• Ability to work with minimal supervision.
• Ability to work collaboratively and maintain effective working relationships with co-workers, customers and visitors.
• Ability to effectively program-solve.
• Ability to facilitate activities necessary to a project's completion
• Physical demands include -
• Standing, Walking, Sitting, Lifting, Carrying, Balancing, Stooping, Reaching, Handling, Feeling, Communicating, Acuity-Far, Acuity-Near, Depth Perception, and Field of Vision.
• Working in office, shop and outside environments
• Visual requirement to read off a computer screen as well as printed and copied material
• Ability to communicate by telephone