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Form of workKleinschmidt has a full-time opening for a Project Coordinator to support Project and Program Managers throughout all stages of a project, in our Portland, Oregan office. Our flexibility and core value of relationships allow us to offer employees the opportunity to work in a hybrid environment, including working from the office and remotely. This position requires in-office administrative support that will vary on day-to-day office activities and administrative needs.
Salary: $32-$38/hour (based on experience)
Who You Are
A Project Coordinator or similar administrative role with a minimum 10 years working, preferably, in the consulting industry. An associate or bachelor's degree in marketing, business administration, or communication is preferred. Additional experience will be considered, and salary will be commensurate.
Knowledgeable: Ability to handle multiple tasks and work under pressure, while producing quality work and maintaining confidentiality. Ability to quickly adapt to a variety of computer-based project management software programs and advanced proficiency in MS Office Suite (Project, Visio, Word, Excel) and Adobe Acrobat. Proficiency in in establishing programs and operating software, such as Primavera P6 or MS Project would be considered as preferred and advanced qualifications.
Experienced: SharePoint, Deltek Vision, and/or Vantagepoint experience strongly preferred. Experience in the implementation of Earned Value Management based Project Control systems, in accordance with PMO best practices, strongly preferred. Planning and controls experience at a similar level within large multi-disciplinary projects. Previous experience using document control procedures or software, including version tracking, naming conventions, and electronic filing. Previous experience editing - specifically technical editing - would be considered a strong asset.
Interpersonal & Organizational Skills: Exceptional oral and written communication skills and solid attention to detail. Ability to problem solve and provide solutions. Ability to use resources and to make sound judgements and prioritize projects. Ability to interface with all levels of staff in a fast-paced team- oriented environment. Provide optimal customer service and focus on building relationships and trust amongst staff. Ability to manage time and organizational activities, with the ability to quickly adjust priorities to work effectively with clients and team members. Ability to independently determine workload availability and proactively communicate with project team members to coordinate deliverables
Additional Requirements
About the Position
The position provides an exciting opportunity for an applicant with a positive "can-do attitude" towards new task and challenges. Specific duties include: (1) support Project and Program Managers by monitor and coordinating project logistics (scheduling meetings, assist with project status reports, subconsultant coordination, invoicing); (2) prepare and format contractual or draft documents and technical reports; (3) contribute to the preparation of accurate project bids, proposals, and estimates; (4) develop/monitor/report on integrated master schedules and feed changes; (5) assist with scheduling/project controls by using scheduling software; (6) maintain internal schedule of tasks, milestones, and QA/QC reviews; (7) monitor and track the performance of project, key milestones, major project communications, and safety requirements; (8) act independently on behalf of the Project Manager while completing project coordination tasks; (9) determine workload availability by proactively communicating to coordinate deliverables, managing time and adjusting priorities; (10) assist professional staff with travel arrangements; (11) office administrative duties for the Portland, Oregan office staff.
Who We Are
Kleinschmidt is one of the few employee-owned consulting firms in North America specializing in hydropower and we have been doing it for more than 50 years. We focus on developing engineering, regulatory, and environmental solutions that benefit our clients by lowering cost, shortening schedules, and improving regulatory relationships.
Our people are passionate, engaged, and enjoy learning from one another while working on unique and creative projects. Technical excellence is at the heart of our continued success, and we strongly encourage learning and continuous improvement to create professional growth and new opportunities for our employees.
Benefits
Kleinschmidt is an Equal Opportunity and Affirmative Action employer. It is our company policy and culture to provide equal opportunity to all persons without regard to race, color, religion, sex, sexual orientation, gender status, disability status, national origin, veteran status, and all other dimensions of diversity.
Salary: $32-$38/hour (based on experience)
Who You Are
A Project Coordinator or similar administrative role with a minimum 10 years working, preferably, in the consulting industry. An associate or bachelor's degree in marketing, business administration, or communication is preferred. Additional experience will be considered, and salary will be commensurate.
Knowledgeable: Ability to handle multiple tasks and work under pressure, while producing quality work and maintaining confidentiality. Ability to quickly adapt to a variety of computer-based project management software programs and advanced proficiency in MS Office Suite (Project, Visio, Word, Excel) and Adobe Acrobat. Proficiency in in establishing programs and operating software, such as Primavera P6 or MS Project would be considered as preferred and advanced qualifications.
Experienced: SharePoint, Deltek Vision, and/or Vantagepoint experience strongly preferred. Experience in the implementation of Earned Value Management based Project Control systems, in accordance with PMO best practices, strongly preferred. Planning and controls experience at a similar level within large multi-disciplinary projects. Previous experience using document control procedures or software, including version tracking, naming conventions, and electronic filing. Previous experience editing - specifically technical editing - would be considered a strong asset.
Interpersonal & Organizational Skills: Exceptional oral and written communication skills and solid attention to detail. Ability to problem solve and provide solutions. Ability to use resources and to make sound judgements and prioritize projects. Ability to interface with all levels of staff in a fast-paced team- oriented environment. Provide optimal customer service and focus on building relationships and trust amongst staff. Ability to manage time and organizational activities, with the ability to quickly adjust priorities to work effectively with clients and team members. Ability to independently determine workload availability and proactively communicate with project team members to coordinate deliverables
Additional Requirements
- Must possess permanent authorization to work in the United States.
- Must be willing to travel and possess a valid driver's license.
About the Position
The position provides an exciting opportunity for an applicant with a positive "can-do attitude" towards new task and challenges. Specific duties include: (1) support Project and Program Managers by monitor and coordinating project logistics (scheduling meetings, assist with project status reports, subconsultant coordination, invoicing); (2) prepare and format contractual or draft documents and technical reports; (3) contribute to the preparation of accurate project bids, proposals, and estimates; (4) develop/monitor/report on integrated master schedules and feed changes; (5) assist with scheduling/project controls by using scheduling software; (6) maintain internal schedule of tasks, milestones, and QA/QC reviews; (7) monitor and track the performance of project, key milestones, major project communications, and safety requirements; (8) act independently on behalf of the Project Manager while completing project coordination tasks; (9) determine workload availability by proactively communicating to coordinate deliverables, managing time and adjusting priorities; (10) assist professional staff with travel arrangements; (11) office administrative duties for the Portland, Oregan office staff.
Who We Are
Kleinschmidt is one of the few employee-owned consulting firms in North America specializing in hydropower and we have been doing it for more than 50 years. We focus on developing engineering, regulatory, and environmental solutions that benefit our clients by lowering cost, shortening schedules, and improving regulatory relationships.
Our people are passionate, engaged, and enjoy learning from one another while working on unique and creative projects. Technical excellence is at the heart of our continued success, and we strongly encourage learning and continuous improvement to create professional growth and new opportunities for our employees.
Benefits
- Competitive salary
- Bonus Program
- Comprehensive medical/dental/vision package
- 401(k) with 4% match employer match and 100% immediate vesting
- 10 Floating Holidays
- Paid Time Off
- Short-Term Disability
- Paid Parental Leave
- Tuition Assistance
- Employee Ownership
Kleinschmidt is an Equal Opportunity and Affirmative Action employer. It is our company policy and culture to provide equal opportunity to all persons without regard to race, color, religion, sex, sexual orientation, gender status, disability status, national origin, veteran status, and all other dimensions of diversity.
