Program Coordinator, HIV Community Planning Council

Shanti is a San Francisco based non-profit that builds human connections to reduce isolation, enhance health and well-being, and improve quality of life.

OUR HISTORY:  Dr. Charles Garfield founded the Shanti Project (Shanti) in 1974 as a young psychologist working on UCSF’s oncology unit. It was there that he became aware of the profound isolation and loneliness experienced by so many of his patients as they faced a short life span. He resolved that no one should have to experience a life-threatening illness alone. And so, he began to train volunteers to provide sophisticated emotional and practical support while listening deeply, with compassion, to the stories and needs of people facing serious illness and death. This was the beginning of San Francisco Bay Area’s Shanti Project, one of the first organizations in the world to train lay volunteers to treat what mainstream medicine does not and cannot treat - isolation and loneliness.

POSITION SUMMARY:  The Program Coordinator will be an integral part of the team which works to support the San Francisco EMA HIV Community Planning Council (“the Council”).  The Council is a collaborative regional body that consists of volunteer and government appointees from throughout San Francisco, Marin, and San Mateo counties including persons living with HIV, community members, and representatives of private and public agencies providing a wide range of HIV-related services and programs. The Council allows our region to examine HIV prevention and care through a unified lens, and to develop innovative, effective, and integrated responses to meet the shifting needs of the HIV epidemic. Each year, the Council is responsible for allocating funding for over $17 million in local Ryan White-funded HIV care and service programs.

PRIMARY DUTIES:

• Note-taking/minutes for all Planning Council and associated committee and work group meetings. May include transcription of recordings
• Logistical support for coordination of Planning Council and associated committee and work group meetings, including the e-distribution of meeting notices and other announcements, and the ordering of food for full council meetings
• Manages council member attendance reports and contacts members when their attendance falls out-of-compliance; tracks committee assignments
• Develops and implements engagement strategies to ensure new members as well as long-time serving members remain active within the council and feel comfortable participating to their best capacity
• Organizes and manages the Planning Council drive to keep appropriate documentation of council files, including draft documents, recordings, and monthly reports from various government bodies
• Provides support for community needs assessments and focus groups including group facilitation, data entry and analysis, and logistical support
• Provides support for council member trainings and orientations, as well as ongoing support for council members. This may take many forms (e.g. helping a council member understand a policy issue, ensuring council process, making council members business cards, etc.)
• Maintenance of the HIV Community Planning Council website and ongoing update of document and external website links to ensure accessibility.
• Other duties as assigned

QUALIFICATION/REQUIREMENT:

• Excellent written and verbal communication skills
• Excellent clerical skills including familiarity with Microsoft Word, Excel, and PowerPoint
• Demonstrate sensitivity to the needs and requirements of subpopulations that are affected by HIV in San Francisco
• Experience with facilitating groups and training volunteers preferred
• Experience working with populations affected by HIV and minority groups preferred
• Flexibility in scheduling: this job requires you to work some evening hours
• Ability to collaborate and cooperate with individuals from a broad spectrum of educational, economic, social, and cultural backgrounds
• Personal commitment to the mission and values of Shanti
• Must be vaccinated for COVID-19 or willing to test weekly

COMPENSATION/BENEFITS: Shanti offers a competitive non-profit salary ranging from $54,600 - $58,500 and comprehensive benefit package, including multiple fully covered medical options as well as dental and vision. Other benefits include life insurance, long term and short-term disability, chiropractic/acupuncture, Employee Assistance Program and an optional Teledoc plan. A 403B saving plan is also available to all employees.

Shanti allows for flexible schedules as well as promotes a culture of self-care for all our employees. In the first year of employment, employees earn 90 hours of sick time and 112.5 hours vacation annually and begin accruing sick time and vacation time starting their first day of employment with no waiting period (i.e. you can use as you accrue).  Employees also receive 2 personal days annually as well as 15 paid holidays.  

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required navigate and travel to meeting locations around the city of San Francisco. The employee will also be required to support the set-up and break-down of council meeting spaces.

EQUAL OPPORTUNITY: Shanti is an equal opportunity employer that supports and lives diversity in our staffing and values. Shanti complies with applicable federal, state, and local laws governing nondiscrimination in employment. We actively encourage and seek qualified candidates of all backgrounds. We also will consider for employment qualified applicants with arrest and conviction records.

APPLICATION PROCESS: To apply, please send a resume and a cover letter to Kira Perez Angeles at kperez@shanti.org.  Please no phone calls.