Development - Principal Gifts

86280BR

Development Coordinator 2

L34 - Local 34 (Yale Union Group)

Full time

Regular

Labor Grade E

Click here to see our Wage Ranges

Communications/Editing/Teaching, Development, Secretarial

37.5

Standard (M-F equal number of hours per day)

Central Campus

157 Church Street
New Haven, CT 06510

Hybrid

Reporting to the Program Manager, Principal Gifts, the Program Coordinator (PC) provides advanced support and analysis for the Director of Friends Philanthropy and the efforts focused on otherwise “unaffiliated” friend philanthropists in all aspects of their work. Friends Philanthropy is responsible for substantial and transformative gifts made to the university from high-profile donors across the country whose philanthropic goals align with top priorities of the university. As a key part of this important work, the PC position provides a fascinating window into the inner workings of major initiatives and upper levels of administration at Yale.
The PC drafts correspondence, briefings, and proposals; conducts research projects; maintains detailed prospect database records; and plans special events for a fundraising program serving Yale's most generous friends and their advisors, along with a new initiative focused on Yale alumni philanthropic advisors. Previous development experience, though helpful, is not essential. Ideal candidates will have superior writing skills, show great attention to detail and excellent judgement, exercise a high level of discretion, and be curious and engaged with the donor cases that this individual will support.

1. Coordinates with other departments at Yale to develop or enhance proposals and briefings summarizing Yale activities, and to plan events.2. Develops and maintains a log of Yale academic and programming activities having development potential for prospects and donors.3. Coordinates and staffs events. Helps secure hosts and locations for events. Works with Special Events team to secure campus locations. Produces invitation and confirmation cards. Compiles and maintains invitation lists, extend invitations, confirms attendance, ensures attendance accuracy, prepares biography for guest speakers, prepares Event Flow documents, staffs selected events, and contacts vendors.4. Conducts research on individuals, corporations, foundations, governments and institutions using office files, databases and internet search engines and resources, including sources in other languages when relevant for international development.5. Drafts a wide variety of written materials including detailed biographical and business briefings, correspondence, proposals, endowed gift agreements and stewardship reports.6. Designs, develops and produces ad hoc reports and analyses by report generation and manipulation of information systems, including our primary Alumni database.7. Researches and investigates gift commitments using office files and databases. Ensures the accuracy of gift acknowledgments and all information relayed to prospects.8. Builds strong relationships with staff and serves as a key contact on questions relating to various departmental needs.9. Interacts with donors at the request of director and/or gift officers in response to inquiries.10. Assists with the assignment of tasks to student workers.11. May perform other duties as assigned.

Eight years of related experience, six of them in the same job family at the next lower level and a high school level education; or six years of related experience and an Associate's Degree; or two years of related work experience and a Bachelor's Degree; or an equivalent combination of experience and education.

Exceptional communication skills with special emphasis on event management, advanced writing ability and strong attention to detail. Ability to communicate effectively with top-level donors and senior Yale administrators. Writing sample required at time of interview.

Demonstrated organizational and research abilities, including analyzing large volumes of information from disparate sources and synthesizing it in cogent and concise written form.

Demonstrated ability to prioritize work, manage multiple tasks, and meet deadlines in a time-constrained environment. Ability to initiate and complete tasks with minimal supervision and to maintain strict confidentiality.

Commitment to an inclusive workplace. Ability to engage with diverse audiences (age, gender, nationality, race/ethnicity, profession, sexual orientation, etc.). Commitment to a collaborative workplace, with the ability to promote a positive attitude via teamwork.

Ability to understand and work with highly confidential financial information and proficiency with standard office software including MS Word, Excel, and related programs.

Two years of administrative or professional writing experience. Experience in a university setting working with sensitive and confidential information; familiarity with Yale University.

Occasional

Occasional

No

No

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Yale University is a tobacco-free campus