Program Coordinator

We are seeking aProgram Coordinator who will be responsible for financial and administrative management of The Writing Seminars Department. This includes providing assistance to the Chair of the Department, Director of Graduate and Undergraduate Studies, faculty, visiting faculty, graduate and undergraduate students, invited speakers, and other department visitors.

Specific Duties & Responsibilities

Administrative Support/Operations

• Coordinate day-to-day operations of the department.
• Support events, including faculty meetings, reading series, and prospective graduate student visit. Order food and refreshments, book travel, troubleshoot.
• Take minutes at meetings.
• Coordinate appointment procedures for faculty and adjuncts.
• Hire new faculty and graduate students.
• Process terminations, leave of absences and salary increases.
• Place orders for office equipment, verify shipments, and resolve purchasing related issues.
• Update department website using WordPress.
• Coordinate vendor onboarding for class visitors, visiting writers and contributors to HopkinsReview.com.
• Dispense and track department keys.
• Assign offices and prepare for incoming faculty.
• Work with Facilities and Custodial to maintain department spaces.
• Hire and supervise Student Worker.

Financial Support

• Process and submit travel reimbursements, online payments, non-employee travel expenses, honoraria, and other payments.
• Reconcile budget reports, ensuring that expenses are properly documented, allocated, recorded and filed.
• Recommend budget lines for department initiatives.
• Track spending to ensure budgets are not overspent; alert department chair if approaching limit.
• Approve and allocate Procurement Card purchases.

Special Knowledge, Skills & Abilities

• Excellent written and verbal communication skills required, including the ability to interact with faculty, students and staff using tact, diplomacy and appropriate judgment.
• Working knowledge and intermediate experience with internal Hopkins systems preferred (SAP, Concur, Interfolio, etc.)
• Must be very organized and able to work independently and proactively with minimal supervision.
• Expert proficiency with standard office equipment and software (i.e. Excel, Word, PowerPoint, Outlook, Adobe)
• Must be collaborative with excellent interpersonal and client services skills and the ability to build solid working relationships across the School and University.
• Must be analytical with strong problem solving and critical thinking skills using a proactive approach to analyzing issues to find the information necessary to report and/or resolve the problem.
• Requires a high degree of professionalism and a commitment to maintaining the confidentiality of sensitive information.

• High School Diploma or graduation equivalent.
• Five years progressively responsible related experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Classified Title: Program Coordinator 
Role/Level/Range: ATO 37.5/03/OF  
Starting Salary Range: Min $21.00 - Max $36.50 HRLY (Commensurate with experience) 
Employee group: Full Time 
Schedule: 5 days/ 37.5 hours 
Exempt Status: Non-Exempt 
Location: Hybrid/Homewood Campus 
Department name: Writing Seminars  
Personnel area: School of Arts & Sciences 

Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.