Payroll Specialist

Job Title: Payroll Specialist

Department: Human Resources / Administration

Reports to: Senior Director of People and Culture

Salary Grade/Level/Family/Range: $65,000

Effective Date: 23-Jan-24

FLSA Classification: Exempt

This role is a hybrid role, allowing for work from home and in-office work as agreed upon with the Senior Director of People & Culture.

Job Summary: As the HR Payroll Specialist at All Good Northwest, you will be responsible for managing all aspects of payroll processing and administration. You will play a crucial role in ensuring accurate and timely payroll delivery for our employees while adhering to all relevant policies, procedures, and legal requirements. Additionally, you will provide support to the HR department in auditing our HRIS system to ensure accuracy in employee pay, paid time off, and other relevant information.

Duties/Responsibilities:

• Process payroll accurately and on time using ADP Workforce Now software every other Monday.
• Maintain employee payroll records and ensure data integrity and confidentiality.
• Calculate and process payroll adjustments, including but not limited to salary changes, overtime, bonuses, and deductions.
• Address employee inquiries related to payroll, taxes, benefits, and other HR matters.
• Collaborate with finance and accounting teams to ensure accurate recording and reporting of payroll expenses.
• Stay updated on federal, state, and local payroll tax regulations and compliance requirements.
• Assist in the development and implementation of payroll policies and procedures.
• Generate payroll reports and analyses for management as needed.
• Support HR functions such as onboarding, offboarding, benefits administration, and employee record management.
• Participate in special projects and initiatives as assigned by the Senior Director of People and Culture.
• Processing income withholding orders, garnishments, and child support payments.

Supervisory Responsibilities:

None.

Required Skills/Abilities:

• Demonstrated ability to work independently, problem solve, and complete tasks in a timely manner.
• Bachelor's degree in Human Resources, Accounting, Business Administration, or related field.
• Minimum of 3 years of experience in payroll administration, preferably in a non-profit or similar setting.
• Proficiency with ADP Workforce Now or similar payroll software.
• Strong understanding of payroll processing principles, tax regulations, and compliance requirements.
• Excellent attention to detail and accuracy.
• Ability to handle sensitive and confidential information with integrity.
• Strong communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to navigate Office 365 products at a proficient level, primarily Outlook, OneDrive, SharePoint, and Excel.

Additional eligibility requirements:

• Must be able to pass a random drug test, and background check.
• Must be fully vaccinated against COVID-19 and provide proof of vaccination. This includes being up to date on all booster shots.
• Must be able to pass TB test.

Benefits:

All Good Northwest offers a comprehensive benefits package that includes medical, dental, vision fully paid for the employee, alongside retirement plans and paid time off.

Work environment:

Working indoors | Slippery and uneven walking surfaces | Working in close proximity to others

Physical Requirements:

Ability to lift up to 25lbs | Bending, stooping, reaching | Sitting for extended periods of time | Standing for extended periods of time

Travel required:

Occasional travel to and from other work sites up to 20% of the time.

Competencies:

• Accountability – Accountable for measurable, high-quality, timely, and cost-effective results.
• Initiative – Takes prompt action to accomplish tasks and meet goals and objectives.
• Problem Solving / Decision Making – Identifies and analyzes problems weighing the relevance and accuracy of available information. Generates and evaluates alternative solutions and makes effective and timely decisions.
• Quantity / Quality of Work – Pays close attention to detail. Strives to achieve accuracy and consistency in all tasks.
• Quality/Compliance: Achieving a standard of excellence with our work processes and outcomes, honoring company policies and all regulatory requirements.
• Communications And Media– Knowledge of the production, communication and dissemination of information and ideas to inform and entertain via written, oral, and visual media.
• Computer Skills – Uses computers, software applications, databases, and automated systems to accomplish work.
• Project Management– Knowledge of the principles, methods, or tools for developing, scheduling, coordinating, and managing projects and resources, including monitoring and inspecting costs, work, and contractor performance.
• Writing – Communicating effectively in writing as appropriate for the needs of the audience.
• Time Management – Managing one's own time and the time of others.
• Efficiency: Planning, managing time well, being on time, being cost conscious, thinking of better ways to do things.
• Systems Evaluation – Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system.
• Speaking – Talking to others to convey information effectively.
• Social Perceptiveness – Being aware of others' reactions and understanding why they react as they do.
• Reading Comprehension – Understanding written sentences and paragraphs in work related documents.
• Persuasion – Persuading others to change their minds or behavior.
• Negotiation – Bringing others together and trying to reconcile differences.
• Monitoring – Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
• Management of Personnel Resources – Motivating, developing, and directing people as they work, identifying the best people for the job.
• People management: Setting clear expectations, reviewing progress, providing feedback and guidance, holding people accountable.
• Judgment and Decision Making – Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Critical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Active Listening – Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Collegiality: Being helpful, respectful, approachable and team oriented, building strong working relationships and a positive work environment.
• Coachability: Being receptive to feedback, willing to learn, embracing continuous improvement.

Note:

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.