Payroll Specialist

Company Overview

Willamette Valley Excavating provides top-tier excavation and underground utility services, leveraging the latest technology and a team of dedicated, skilled professionals. We are committed to excellence, ensuring every project—from large government contracts to residential driveway gradings—is completed with the highest quality, on time, and with meticulous attention to detail. Serving general contractors, municipalities, and homeowners, we guarantee satisfaction and unparalleled workmanship on every project.

Job Description

We are seeking a highly skilled and organized individual to manage our full-cycle payroll and bookkeeping operations. The ideal candidate will have a strong background in payroll and general bookkeeping, with an emphasis on QuickBooks Desktop usage. This role involves processing weekly payroll for over 45 employees, handling various payments and reporting, and managing bookkeeping tasks, including bank reconciliation and financial statement reviews.

Responsibilities:

- Full Cycle Payroll:

- Process weekly payroll for 45+ employees, including certified payroll reporting.

- Handle monthly payments for health insurance, life insurance, and Aflac.

- Conduct monthly and annual Saif reporting/audits.

- Track and report Transit Taxes on Oregon quarterly reports.

- Prepare all quarterly and year-end payroll reports, making all required tax payments.

- Complete annual 401K Census reporting.

- Update and maintain employee information in QuickBooks.

- Respond to wage surveys and census requests as needed.

- Bookkeeping/Accounting:

- Perform bank reconciliation and manage intercompany transactions.

- Reconcile Note Payable accounts and record monthly depreciation.

- Adjust inventory and record monthly accounting accruals.

- Review financial statements and allocate indirect expenses to jobs.

- Calculate and pay quarterly CAT tax and manage annual liability insurance audits.

Skills Desired:

- Proven experience with QuickBooks Desktop payroll and Excel.

- Knowledge in prevailing wage payroll and general bookkeeping practices.

- Familiarity with journal entries, debits/credits, and financial statements.

- Strong attention to detail and ability to maintain confidentiality.

- Excellent organizational and time management skills.

Qualifications:

- 1-5 years of experience in payroll and bookkeeping.

- Experience in Certified Payroll Reports

- Strong understanding of payroll laws and regulations.

- Experience in handling sensitive and confidential information.

Job Type: Part-time

Pay: $30.00 per hour

Expected hours: 25 – 30 per week

Schedule:

• Monday to Friday

Work setting:

• Office

Ability to Relocate:

• Albany, OR 97322: Relocate before starting work (Required)

Work Location: In person