Payroll Specialist

Payroll Specialist

Description

Position Title:Payroll Specialist

Department: Business Office

Reports To: Accounts Payable and Payroll Manager

Classification: Non-Exempt

FTE: 1.0

Salary: $20.35 - $22.40

Essential Job Duties:

• Processing Student and Non-Exempt Staff Payrolls

• Maintain received changes and new hire paperwork (W-4s, payment authorization forms)

• Coordinate with Student Employment to ensure accurate set up of students in authorized positions

• Verify accuracy of hours to be paid and follow up with unsigned or unapproved time cards on a regular basis

• Verify entry of all personnel actions entered by Human Resources for accuracy, ensure benefits, time accrual, taxation and direct deposit have been updated accordingly

• Monitor proper taxation of students, including but not limited to international students, students claiming exemption from tax withholding, breaks from school, and housing taxation

• Complete and balance all aspects of the payroll, preparing payments, leave reporting and closing transactions

2.Employment verifications

• Provide employee verifications for faculty and staff

3. General Office Responsibilities

• Answer any questions for employees and students that may arise in a timely manager

• Maintain Egnyte database and store all applicable documentation in Oracle

• Scanning and review of hard copy documents to Perceptive Content

4. Back up to the Accounts Payable and Payroll Manager

• Ability to process all payroll frequencies

• Provide assistance during the summer payroll process, benefits enrollment review, annual increase review, in preparation and distribution of W-2 forms, 1042-S forms

5. Other Duties

• Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community

• Complete and meet deadlines for required training and performance management cycle

• Perform other duties as assigned

Work Schedule:

Term: Year-round

Shift: The standard 40-hour work schedule is Monday - Friday, 8:00 am - 5:00 pm; flexible work arrangements can be proposed and are subject to approval by HR and relevant supervisors.

Required Qualifications:

Education: Associate's degree or equivalent work experience

Experience: 1 year + of payroll processing or relevant experience

Preferred Qualifications:

Education: Associate's degree in Accounting or Business; Fundamentals of Payroll Certification designation

Experience: Experience processing payroll on Infor or Oracle Cloud

Prerequisites:

Employment in this position is conditioned upon successful completion of a background check, which may include criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of a DOT certification, a credit check, employment eligibility verification, and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note that St. Olaf College reserves the right, at its sole discretion, to conduct periodic background checks.

Disclaimer:

This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time, with or without prior notice, by St. Olaf College.

About Us

Who We Are:

Founded in 1874, http://wp.stolaf.edu/ is a residential, coeducational liberal arts college with approximately 3,000 students and 800 faculty and staff. The college is located on a picturesque 300-acre campus in Northfield, Minnesota, a vibrant, historic river town of 20,000 located 45 minutes south of culturally rich and diverse Minneapolis and St. Paul.

The college offers an academically rigorous, nationally ranked liberal arts education that fosters the development of the whole person in mind, body, and spirit and emphasizes learning in an inclusive and globally engaged community. We encourage applications from candidates committed to multicultural understanding and the enrichment of our diverse community.

The college offers a comprehensive benefits package, including a 9% retirement match, monthly contributions to a retirement healthcare account, contributions to eligible employees' health savings accounts, a significant tuition discount (up to an 80% reduction) at ACM and ELCA colleges and universities for employees' children, and generous paid time off. For a full review of the college's benefits, please see the summary of our benefits here: https://wp.stolaf.edu/hr/benefits/

To provide a safe and secure educational environment, St. Olaf College verifies the accuracy of all credentials presented by applicants and conducts a criminal background check on every new hire.

A summary of the Flexible Work Policy for staff: https://wp.stolaf.edu/hr/flexible-work-policy/

A link to our DEI page: https://wp.stolaf.edu/equity-inclusion/

A virtual campus tour: https://www.stolaf.edu/multimedia/play/?p=483

An overview of Northfield: https://wp.stolaf.edu/admissions/visit/northfield/

An overview of the Twin Cities: https://wp.stolaf.edu/admissions/visit/twincities/

The college strongly recommends that incoming students and new employees complete the primary COVID vaccine series before beginning their studies or work on campus, and that all members of our campus community remain up to date with COVID vaccines, per https://www.cdc.gov/coronavirus/2019-ncov/vaccines/stay-up-to-date.html.

St. Olaf College is an equal employment opportunity employer. The College is committed to providing an inclusive and welcoming environment for all members of our community. With regard to its hiring and employment practices, the College prohibits all forms of discrimination and harassment based upon an individual’s legally protected status including race, color, creed, national origin, gender, gender identity, gender expression, sexual orientation, age, religion, disability, marital status, veteran status, or status with regard to public assistance.

For Staff Application Assistance:

employment@stolaf.edu

507-786-3068

For Faculty Application Assistance:

facultysearch@stolaf.edu

507-786-3356

Title IX Contact Information:

Pamela McDowell, Title IX and Section 504 Coordinator

1520 St. Olaf Avenue, Tomson Hall 180

Northfield, MN 55057

507-786-3465

mcdowell@stolaf.edu

To apply, visit https://apptrkr.com/5247818

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