Payroll Specialist

About Us:
How many companies can say they've been in business for over 177 years?!
Here at ZEISS, we certainly can! As the pioneers of science, ZEISS handles the everchanging environments in a fast-paced world, meeting it with cutting edge of technologies and continuous advancements. ZEISS believes that innovation and technology are the key to a sustainable future and solutions for global change. We have a diverse range of portfolios throughout the ZEISS family in segments like, Industrial Quality & Research, Medical Technology, Consumer Markets and Semiconductor Manufacturing Technology. We are a global company with over 42,000 employees and have over 4,000 in the US and Canada alone! Make a difference, come join the team!
What's the role?
As a Payroll Processor, you get to work with an astonishing team that plays a vital role in Payroll for North America. Show case your skills and experience with process enhancement and support for all aspects of payroll processing, for a large and diverse multi-state, multi-entity payroll operation.
Sound Interesting?
Here's what you'll do:

• Carry out activities of personal management involving payroll such as admission of employees, registering control of work hours, making of payroll, calculation of social charges, income tax, holidays, severance pay, income information in accordance to corporate policy, procedures and objectives.
• Deliver all data information to prepare the payroll. Provide the internal norms and procedures adequate to labor and social security legislation.
• Ensure documentation and processes comply any audit obligations from local regulations and public authorities.
• Provide the annual expenditure related to the activities of the area while maintaining and optimizing the resources.
• Contribute to the development/improvement of payroll administration system and ensure implementation and provide guidance to payroll administrators.
• May focus on special payroll topics like payroll, tax and social security administration of expats in alignment with HR globally.
• Align and document functional requirement to adapt local payroll system.
• Participate in implementation projects including test and sign-off.
• Define and test validation rules to enhance automatization.
• Integrate new companies into the local payroll system.
• Consistently, accurately process payroll for employees - Bi -Weekly Payroll using Workday for different Zeiss entities.
• Manage workflow as prescribed in SOP (Standard Operation Procedure) to maximize efficiency.
• Audit timesheets accurately to ensure wages and benefits are properly distributed.
• Accurately record and document all transactions, as directed.
• Research, analyze, and resolve all discrepancies, reporting to management as needed.
• Monitor all accounts continually for accuracy.
• Respond to inquiries related to payroll processes and procedures.
• Ensure accurate taxation and garnishment is applied to each account.
• Participate in end-of-month closing and audits.
• Conduct year-end reporting for W-2s.
• Remain in constant communication with teammates and management.

Do you qualify?

• The role requires a university education and a professional experience of 2-3 years or equivalent years of experience.
• Minimum 5-7 years of demonstrated work experience in the support of a large and diverse multi-state, multi-entity payroll operation, with a strong understanding of HR & payroll-related issues.
• Excellent verbal and written communication skills.
• Highly organized, self-motivated and detail oriented.
• Experience with shared service environment.
• Proficient Knowledge of Excel and Pivot Tables.
• Ability to work under tight deadlines managing multiple tasks.
• Proven demonstration of problem solving /analysis skills to solve various stakeholder issues or process changes.
• Flexibility in terms of willingness to meet varied and changing demands.
• Ability to be reliable, resourceful, take initiative, problem solve and offer solutions.
• Willing to learn and develop.

Nice to Haves:

• Workday payroll system experience preferred.

We have amazing benefits to support you as an employee at ZEISS!

• Medical
• Vision
• Dental
• 401k Matching
• Employee Assistance Programs
• Vacation and sick pay
• The list goes on!

Your ZEISS Recruiting Team:
Clara Cresswell
Zeiss provides Equal Employment Opportunity without unlawful regard to an Applicants race, color, religion, creed, sex, gender, marital status, age, national origin or ancestry, physical or mental disability, medical condition, military or veteran status, citizen status, sexual orientation, pregnancy (includes childbirth, breastfeeding or related medical condition), genetic predisposition, carrier status, gender expression or identity, including transgender identity, or any other class or characteristic protected by federal, state, or local law of the employee (or the people with whom the employee associates, including relatives and friends).