Address
Form of work
SalaryUDW Overview:
United Domestic Workers of America, UDW/AFSCME Local 3930 is a statewide labor union that represents more than 170,000 home care and family child care providers in 45 counties in California. Founded in 1979, UDW is a diverse, progressive labor organization that seeks dynamic, committed individuals who will support our members and those for whom they care locally, statewide and at the national level.
UDW is one of California’s largest labor unions. We consistently support and lead important social justice initiatives like fighting for racial justice, income inequality, and affordable health care for all. We are committed to respect and dignity for seniors, people with disabilities, and the children in our care. We fight for better working conditions and fair pay for home care and child care providers, and full funding for life-saving programs like In-Home Supportive Services (IHSS) and subsidized family child care. For more information about UDW, please visit our website at www.udwa.org.
Job Information:
Job Title:Payroll Assistant
Job Type: Non-Exempt (Hourly)
Department: Finance & Administrative Services
Reports to: Payroll Manager
Job Location: San Diego, CA
Schedule: Full time - Monday to Friday, 9:00 AM to 6:00 PM (subject to changes)
Salary Range: $23.24 to $29.20 per hour (depending on experience)
Job Summary:
Support payroll and accounting processes by performing general accounting administrative and payroll processes and systems duties as assigned in accordance with local and state labor laws, departmental and company guidelines, and standards.
- Enters, maintains, and/or processes information in the payroll system; information may include employees’ hourly rates, salaries, commissions, bonuses or other compensation, time worked/timecards, paid leave and holidays, deductions and withholding, address changes, and other information
- Ensures proper processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions
- Provides excellent customer service to employees with regards to company payroll policies and employment guidelines
- Reviewing employee inquiries with regards to pay, changes, discrepancies
- Investigate & resolve payroll data
- Review of new hire data
- Create and/or reconciliation of ad-hoc reports
- Review of quarterly and annual returns/reports
- Adhere to federal and state laws
- Clerical duties as needed, organize and proactive maintenance of employee records
- Assist with department projects and perform other duties as assigned, which are reasonably within the scope of work in this job classification.
- Knowledge of principles and practices of organization and general administration
- Proficient with ADP, Paylocity or the ability to quickly learn payroll software.
- Ability to communicate effectively.
- Basic knowledge of accounting procedures and principles
- Ethical behavior when dealing with sensitive financial information.
- Ability to maintain a high level of confidentiality and respect for employee records.
- Computer literacy and strong typing skills, and experience with accounting software may be required.
- Willingness to comply with all company, local, state, and federal financial regulations.
- Ability to research and analyze financial data.
- Attention to detail.
- Exceptional internal and external customer service
- Exceptional phone etiquette
- Proficient in teamwork, teambuilding, and motivating others
- Flexible and efficient
- Great writing skills, problem-solving skills, and prioritization
- Ability to operate standard office equipment, including but not limited to, computers, printers, fax, scanners, telephone systems, calculators.
- Ability to follow oral and written instructions.
- Pursuing or completed a bachelor’s degree in accounting, finance, or related field; at least one year of experience directly related to the duties and responsibilities specified.
- Proficient in Microsoft Outlook, Word, and Excel
- Proficient with ADP, Payolcity or the ability to quickly learn payroll software
- Excellent computer skills, especially typing.
- Desire to be proactive and create a positive experience for others.
- Bilingual- Spanish (a plus)
- High school diploma or equivalent required
- Must possess a valid California driver’s license, auto insurance that covers business driving, and an automobile for business use.
- Willingness to travel, and ability to work flexible hours and work long and irregular hours, including evenings and weekends.
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life / AD&D
- Long Term Disability (LTD)
- 401(k) Savings Plan
- Pension Plan
- Paid Vacation Days
- Paid Sick Leave
- Personal Day (8 hours)
- 16 Paid Holiday
- Floating Holiday
COVID-19 Vaccination Requirement:
UDW has adopted a COVID-19 vaccination policy to safeguard the health and well-being of our employees. As a condition of employment, our employees are required to be fully vaccinated for COVID-19, unless a reasonable accommodation is approved or as otherwise required by law.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk and listen. The employee frequently is required to use hands or fingers, handle, or feel objects, tools, or controls. The employee is required to stand, walk; sit; reach with hands and arms; climb or balance, and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is primarily exposed to an office-type environment. The employee will frequently work on or around office equipment and furniture. The noise level in the work environment is low to moderate. The employee will frequently work with deadlines under pressure and will occasionally be required to work alone. The employee is occasionally exposed to outdoor environments which can include exposure to vehicles, moving mechanical parts; vibration; odors, fumes, gases, smoke, dust, or airborne particles; and outside weather conditions.
Equal Opportunity Employer:
UDWA is an equal opportunity employer, and, as such, does not discriminate against an employee or applicant based on race, creed, color, age, sex, national origin, marital status, sexual orientation, gender identity, religious affiliation, disability, or any other classification protected from discrimination under applicable law.
Notice of E-Verify Participation:
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS (888) 897-7781, dhs.gov/e-verify
Women, people of color, people with disabilities, and members of the LGBTQIA+ community are strongly encouraged to apply.
To apply for this position, please visit UDW’s career page and submit your application.
UDW’s career link https://udwa.hiringplatform.com/list/careers
