Payroll Assistant

Payroll Assistant

Adriana's Insurance company is assembling an unparalleled talent network, accelerating individual careers, and disrupting entire industries.

We’re in search of global talent eager to embrace our atmosphere and defy their own expectations. You will play a crucial role recruiting top talent across all departments, Sales, Marketing, Immigration, and also help them build their pipeline by identifying new leads to reach out to.

At Adriana's Services, we are not just in the business of insurance; we are deeply invested in the communities we serve, and our mission extends to supporting and enriching these communities through social responsibility and ethical business practices. At Adriana's Services, we are not just in the business of insurance; we are in the business of safeguarding your dreams, your aspirations, and your peace of mind.

Who are you:

• Approachable, sincere, resourceful, knowledgeable, supportive, and engaged.
• Effectively communicate the company culture and roadmap to a broad range of candidates, prospects, and industry professionals
• Must be able to maintain a high level of confidentiality.
• Strong interpersonal and communication skills across all levels.
• Ability to work at a fast pace with multiple competing priorities.
• Strong time management skills and sense of accountability.
• Most energized by meeting new people and building strong relationships.
• A high level of curiosity and emotional intelligence is essential.

Qualifications:

• Analytical thinking and the capability to make informed decisions quickly, all while paying close attention to detail.
• Entry level payroll experience, will train
• Proficiency in Microsoft Office software products (Outlook, Word, Excel, and PowerPoint)
• Proficiency in Spanish (spoken and written) required.
• Excellent organizational and communication skills,

What you’ll do:

• Maintain Employee Profile information on new and existing employees: ( e.g. Rates, Positions, Locations, Schedules, etc.
• Approve Tax Withholding forms in the AGI system.
• Process Verification of Employment forms for different entities:
• Mortgage companies, potential employers, State/County After School Programs, etc.
• Process EDD Forms/EDD Pay Audits
• Run Payroll Registers for the Legal Department for Worker Comp Cases
• Ensure that the Garnishment orders are entered and processed. (amount, end date)
• Mail out Garnishment checks on payroll week.
• Assist with Outside Vendor checks, calculating amounts, issuing them and recording them in NetSuite Oracle
• Set up Payroll Alerts as needed.
• Set up and process Deductions in EE AGI profile: Licensing and Misc. Deductions
• Daily Timesheet Audits to verify accuracy and to report corrections needed.
• Contact employees when necessary to follow up on Timesheet pending items.
• Run an array of AGI-HRIS generated reports for different departments.
• Process Employee Transfers
• Maintain and ensure 100% accuracy of the timekeeping data entries for payroll processing
• Payroll Processing: Create QC Report and go through the entire payroll cycle
• Create the Bi-Weekly Manager Bonus Report and Calculate Commission/Bonus & OT Bonus for Call Center, DMV, Commercial, Farmer’s and other applicable Departments.
• Upload Bonus and Commission pay to Agent’s pay statements.
• Prepare Final Checks, Adjustment Manual Check, and Vacation Cash out Checks.
• Process Vacation Reconciliation Reports
• Research uncashed checks reported by Inova-Payroll and reissue when applicable.
• Assist employees with the following Paycheck Questions:
• Providing copies of pay statements, W2 Forms and 1095C Forms.
• Training in Timesheet use AGI system: tax form changes and Direct Deposit set-up
• Register manual checks in Oracle NetSuite
• Manage and monitor Company’s Payroll Email
• Keep in direct contact with Inova regarding any employee’s inquiries or special request needed.
• Stamp checks for the Accounting Department and DMV Department
• Other daily duties as assigned

Benefits

• Paid training and growth opportunities
• Health, Dental, Vision and Life Insurance
• 401k Plan
• Paid vacation
• Employee discount on our services: Car Insurance, Life Insurance, Traffic School, DMV, and Immigration Services
• Pay: $39,000-43,000
• Competitive salary and benefits package.
• Opportunities for professional development and growth.
• A supportive and inclusive workplace culture.
• The chance to make a meaningful impact in people's lives.

Job Type: Full-time

Pay: $40,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Work Location: In person