Payroll Analyst

Salary: $65,000 to $75,000

Position Summary

The Payroll Analyst will report directly to the Payroll Manager. S/he is responsible for assisting with day-to-day surrounding WSFSSH activities to ensure the timely and accurate processing of payroll, including processing weekly and biweekly payrolls. Specific Duties for the Payroll Analyst include the following:

Duties and Responsibilities:

• Process multi-company weekly and biweekly payroll and meet established schedule deadlines.
• Verify employee timesheets for accuracy and completeness; communicate with manager any discrepancies, benefits and taxes are consistent with federal and state wage and hour laws.
• Review all pertinent information for new hires, rehire, promotions, department/manager changes, and terminations prior to payroll processing to ensure accuracy and timeliness.
• Provide support in researching and resolving ADP payroll-related problems or unexpected results; perform scheduled activities, recommend solutions, manual check, and pay corrections.
• Generate the management reports, including weekly, monthly, quarterly, and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.)
• Upload weekly pension, Local 6 union, Transit/FSA benefits files, etc.
• Train new ADP Time & Attendance users on processes and functionality
• Maintain confidentiality regarding whom to discuss sensitive and confidential information and respects the privacy of others
• Prepare weekly payroll journal entry and upload to accounting system

• Maintain payroll allocation system and upload payroll expense allocation entry to accounting system
• Provide Payroll Schedules for contract claim process and financial reporting process
• Assist with cash flow planning and tracking of payroll funds for each program and building

• Assist with reconciliation process of payroll data between ADP system, and accounting system
• Assist with annual year-end audits and government audits
• Perform period audits to ensure that calculations are accurate, including 941 wage and tax reconciliations with federal, state, and local filings and benefits accounts reconciliations.
• Provide excellent customer service to employees and managers, answer payroll related questions
• Perform special projects as assigned by WSFSSH’s Senior Management
• Partner with Human Resources to ensure all payroll compensations are communicated.

Desired Qualifications:

• Bachelor's degree in accounting/Finance - 2-3 years related work experience
• Preferred Non-profit and/or union experience
• Strong attention to detail as well as solid organization/time management skills
• Must have effective verbal and written communication skills
• Strong attention to detail as well as solid organization/time management skills
• Must be a team player that maintains a good, professional working relations with superiors, peers, and other department managers and personnel
• Able to work in a fast-paced environment and handle multiple tasks concurrently
• Proficient in Microsoft Office & Adobe Acrobat Professional, Microsoft (Pivot/VLOOKUP)
• ADP Workforce Now Payroll System required

• Hybrid schedule