Payroll Administrator - Remote

OPSPro specializes in providing small businesses and government contractors with compliance and operational support to include HR, Payroll, Accounting, Contracting, Invoicing and IT. Applicants that are reviewed and deemed qualified for a current open position will be contacted.

Job Summary: The Payroll Admin position is a work from home full-time position. The primary responsibility of this position is to provide general accounting, payroll, and administrative support.

Essential Duties and Responsibilities:

• Perform basic accounting tasks to include accounts payable / receivable.
• Assist with payroll duties, as needed.
• Update files with billing and collection information and provide reports to management.
• Submit invoices to customers.
• Create journal entries for proper revenue recognition.
• Process timesheets and prepare expense reports.
• Work with project managers and customers on contract requirements.
• Perform other clerical duties and special projects as needed.
• Other duties as assigned.

Supervision:

No direct reports

Requirements:

• 1-2 years of basic bookkeeping/ accounting /payroll.
• Advanced Excel capabilities.
• Ability to work under tight deadlines.
• Detail oriented Strong organizational, time management and prioritization abilities.
• Ability to deal with sensitive and confidential information.
• Excellent communication skills.
• Must be able to work well with all levels of management.
• Proficient with other Microsoft products (Internet Explorer, Outlook, Word & OneNote).

Preferred Qualifications:

• Experience with:
  • ADP
  • iSolved
  • Intuit Payroll Services
  • Paychex Payroll
  • Paylocity
  • Costpoint
  • Procas Time & Expense

• Experience with HR self-service tools

Minimum Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• 
  Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.
• Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.
• Diversity - Demonstrates knowledge of EEO policy; shows respect and sensitivity for cultural differences; promotes a harassment-free environment; builds a diverse workforce.
• Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.
• Strategic Thinking - Develops strategies to achieve organizational goals; understands organization's strengths & weaknesses; analyzes market and competition; identifies external threats and opportunities; adapts strategy to changing conditions.
• Planning/Organizing - Prioritize and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.
• Professionalism - Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.
• Innovation - Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others' attention.
• Qualifications - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Language Skills - Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, proposals, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Mathematical Skills - Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Reasoning Ability - Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to question activities and issues in all functional areas and make sound business decisions based on that data.
• Physical Demands - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit, talk, type or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms.
• Work Environment - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.

Core Values:

• Own Your Stuff
  • Willingness to accept responsibility for one's actions.
  • Owning the outcome of one's assigned tasks and projects, ensuring on time and satisfactory client delivery.
  • Ensuring deadlines are met.
  • Proactive communication.
  • Ability to adeptly adapt to changes (e.g., new regulations, new client requirements).
  • Recognition that there are usually multiple ways to achieve a task.
  • Willingness to step outside your comfort zone.
  • Mutual accountability equates to achieving the balance you want in life.
• Team First
  • Working with the team to achieve common goals.
  • Willingness to pick up tasks that need to be completed even if not assigned to you.
  • Collaborating with internal (OPS) and external (clients and/or vendors) as needed to achieve goal(s).
  • Proactively sharing information and lessons learned.
  • Providing support to your teammates.
  • Open to the ideas of others and the validity of those ideas.
• Trusted Advisor
  • Providing informed advice to clients on a regular basis.
  • Recommending (and implementing as appropriate) process improvements.
  • Recognizing opportunities to expand the scope of services provided.
  • Finding a way to say "yes" or finding a path to the desired outcome of the client.
  • Understanding client expectations; addressing with the client if expectations are unrealistic or meeting or exceeding (no cost impact) realistic client expectations.
• Actively Seeks Knowledge
  • Continually working to build a solid foundation of functional knowledge.
  • Commitment to a constant state of learning.
  • Sharing expertise with teammates.
  • Adaptable to constantly changing technology and client requirements.
• Good Egg
  • Integrity.
  • Trustworthiness.
  • Treats people with kindness.
  • Compassionate.

• Client Excellence Mindset
  • A rabid commitment to excellent customer delivery, ensuring customers achieve their desired outcomes. We make sure our clients get value from the services provided, and their expectations are met or exceeded. OPSPro strives to understand our customer's needs through customer interaction and focusing on operational excellence, empowering employees to see, deliver, and improve the value of services provided to our customers. OPSPro is courteous and respectful of our clients, while focusing on our customers' needs and ensuring their business operations are providing value.

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Equal Opportunity Employer

OPSPro participates in the E-Verify Employment Verification Program.