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SalaryIbotta is seeking a Senior Payroll Administrator to join our innovative team and contribute to our mission to Make Every Purchase Rewarding.
The Senior Payroll Administrator is the lead payroll subject-matter-expert in the company and acts as the functional manager of the company payroll. Reporting to the Sr. Manager, People Operations, this role is accountable for all aspects of the payroll process and plays a critical role in processing and administering payroll in Workday. The ideal candidate has independently run all things payroll at a fast-growing, dynamic company.
This position is located in Denver, Colorado as a hybrid position requiring 3 days in office (Tuesday, Wednesday, and Thursday). Candidates must live in the United States.
What you will be doing:
- Lead multi-state payroll processing for all employees (exempt & non-exempt) on a bi-weekly basis; including garnishments, flexible time off (FTO), bonuses, benefits, 401K deductions, and the reconciliation of time entry related payroll
- Assure payroll information is accurate through review, audit, and completion of all payroll reconciliations on a bi-weekly basis
- Leverage Workday Payroll reporting to perform comprehensive payroll audits to ensure accurate processing
- Ensure the processing of new hires, promotions, and terminations in an accurate and timely manner
- Assist with the technical set-up and accurate maintenance of Workday Payroll, including earning and deduction code setup, successful integrations, benefits, wages and FTO plans
- Own the registration process for new state tax compliance
- Reconcile and resolve tax notices
- Facilitate a strong working relationship with ADP (transitioning to OneSource Virtual mid year) to ensure scope of services is being upheld with regard to compliance and reporting of local, state and federal requirements
- Work closely with accounting to ensure the accurate and timely posting of journal entries from the payroll system
- Assist accounting with month-end close reconciliations and fluctuation analysis related to salary accounts
- Partner with Finance to provide estimated payroll funding and/or other payroll/finance reporting requirements
- Critically review and analyze current payroll, benefits, and tax procedures in order to recommend and implement changes leading to best-practice operations
- Provide continuous process improvement to the payroll cycle to allow for efficient processingLeads special projects, as needed, and stay abreast of industry trends
- Perform administrative tasks and enhancements for Ibotta’s equity program
- Act as a mentor to other people operations team members in their area of expertise
- Embrace and uphold Ibotta’s Core Values: Integrity,Boldness, Ownership, Teamwork, Transparency, & A good idea can come from anywhere
Job Requirements:
- 3-5+ years of payroll experience required; with at least 3 years experience as an in-house payroll processor
- Day-to-day, operational experience with Workday Payroll required; any legacy payroll systems preferred but not required
- CPP preferred
- Interest in cutting-edge, continually evolving technology systems designed to improve administration, accuracy and timely business processing
- Demonstrated ability to multitask, be a self-starter, detail oriented, and provide excellent customer service
- Excellent problem-solving skills with demonstrated ability to troubleshoot, investigate, and identify Workday Payroll and integration system issues to resolution
- Interpersonal skills and experience working in a dynamic, collaborative team environment
- Proficient in Microsoft Excel, including report writing skills and Workday reports
- Able to organize and write policies and procedures in a logical/methodical manner
- Strategic thinker for a growing organization
- Ability to maintain confidential and sensitive information
- Experience in benefit administration or other HRIS administration is a plus
- Experience with employee stock programs is a plus
About Us:
Built and headquartered in Denver, Colo., Ibotta ("I bought a...") is a performance marketing platform that allows brands to deliver digital promotions to millions of consumers through a network of publishers called the Ibotta Performance Network (IPN). Ibotta’s network allows marketers to influence what people buy, and where and how often they shop – all while paying only when their campaigns directly result in a sale.
Guided by our values and our mission to Make Every Purchase Rewarding, we come to work energized by the business problems we get to solve, the technology we build, the innovative people we work (and have fun) with, and the consumers we get to help. To date, we have credited consumers $1.5B.
Ibotta was named to the 2021 Inc. 5000 list of fastest-growing private companies in the U.S. for the fourth year in a row, after debuting on the list in 2018. The company has also been named as a Top Workplace by The Denver Post four consecutive times, made BuiltIn Colorado’s Best Places to Work list three years in a row and appeared on Inc.’s list of Best Workplaces in 2017 and 2023.
Additional Details:
- This position is located in Denver, CO and includes competitive pay, flexible time off, benefits package (including medical, dental, vision), Lifestyle Spending Account, and 401k match. Denver office perks include paid parking, bagel Thursdays, snacks and occasional meals.
- Base compensation range: $87,000-$100,000. Equity is included in overall compensation package. This compensation range is specific to the United States labor market and may be adjusted based on actual experience.
- Ibotta is an Equal Opportunity Employer. Ibotta’s employment decisions are made without regard of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, sexual orientation, or any
other legally protected status. - Applicants must be currently authorized to work in the United States on a full-time basis.
- Applicants are accepted until the position is filled.
- For the security of our employees and the business, all employees are responsible for the secure handling of data in accordance with our security policies, identifying and reporting phishing attempts, as well as reporting security incidents to the proper channels.
Recruiting Agency Notice
Ibotta does not accept agency resumes and is not responsible for any fees related to unsolicited resumes. Please do not forward resumes to any Ibotta employees.
Ibotta does not accept agency resumes and is not responsible for any fees related to unsolicited resumes. Please do not forward resumes to any Ibotta employees.
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