Payroll Administrator

Job Summary:

Under the direction the Payroll and HRIS Manager and the Vice President of Human Resources, the Payroll Administrator assists with the entire payroll process, including processing the biweekly payroll, ensuring accuracy in payroll data, answering employee’s (team members) payroll questions, working with 3rd party administrators as needed, overall ensuring compliance with state and federal compensation regulations, tax filings, ensuring accurate data entry and analysis.

Essential Functions/Key Responsibilities:

·        Performs and assists with all activities necessary to process bi-weekly payrolls, including maintaining related records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, updating and documenting procedures, and preparing special reports.

·        Maintain and ensure compliance by updating electronic team member records in HRIS/electronic filing system pertaining to, but not limited to payroll, benefits, company required acknowledgements, etc.

·        Must have knowledge of task flow administration and performing new hire, termination, etc. tasks within HRIS/ATS ecosystem.

·        Complies with federal, state, and local legal requirements by studying existing and new legislation; anticipating legislation changes; advising Human Resources team on needed actions.

·        Administer customer engagement surveys.

·        Primary administrator and  orchestrator of all new team member onboarding and team member file administration.

·        Reconcile/validate data entry to ensure data integrity, and support routine audit requests. 

• Produce and submit generic reports for interdepartmental requests (while being mindful of sensitive data). 
• Respond to internal and external customer related inquiries, provide assistance and escalate when necessary.
• Improves customer experience by identifying and clarifying problems and evaluating potential solutions in conjunction with HR function specialists.
• Track and update all HR polices (quarterly/semi-annually), while working with subject matter experts, as needed.

·        Develops human resources solutions by collecting and analyzing process information and recommending courses of action to improve HR customer experience.

·        Assist with major account management.

·        Assists Payroll and HRIS Manager to ensure the preparation and reporting of payroll information to third parties and/or vendors such as W-2’s, 401(k), and benefit payments; reviews orders and authorizes income deductions for child support, alimony and other wage garnishments.

·        Complete employment verifications.

·        Assists with quarter and year end regulatory requirements, and processing check list.

Knowledge, Skills and Abilities:

·        Strong knowledge of wage & hour, FLSA, and other legal requirements pertaining to payroll.

·        Attention to detail and the ability to maintain a high level of accuracy under pressure.

·        Must possess excellent verbal and written communication skills.

·        Must exhibit strong personal integrity and be capable of working with sensitive information and keeping sensitive information confidential.

·        Knowledge of human resources processes and best practices.

·        Strong ability in using Outlook MS Office (MS Excel).

·        Excellent organizational and time management skills.

Education and Experience:

·        Proven experience as a Payroll Administrator  (2+ years payroll experience)

·        Proven previous HR experience (2+ years HR experience)

·        Experience with HR databases and HRIS systems.  (ADP preferred)

·        Experience with State & Federal Tax laws. 

·        BS/BA in Business Administration, Accounting or relevant field or equivalent experience.

Physical Requirements and Working Conditions:

·        This is largely a sedentary role, requiring use of typical office equipment such as a computer, laptop and cell phone.

·        This job operates in a professional office environment

Other Duties:  Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.