Part Time Office Administrator

Office Administrator

Job Type: Part-Time

Start Date: March 2024

About

Scout is an urban design and development practice focused on creative reuse within vacant buildings and spaces in ways that are both playful and mindful. With a mix of expertise - from design to project management and community engagement - we bring a thoughtful pragmatism to our work. We value people and aspire to design spaces that are resilient, inclusive and equitable.

Our largest project to date has been the transformation of the iconic Bok Building in South Philadelphia. The thoughtful rehabilitation of the historic 340,000 square foot building has been recognized by ULI Philadelphia, the Congress for New Urbanism and recently shortlisted for the Rebirth award by Dezeen. Scout is also currently working on an adaptive reuse project of a former manufacturing complex (Providence, RI).

To learn more, check out www.scout-ltd.com.

Position Summary

We are seeking a detail-oriented and proactive individual to join our team as a Part-Time Office Administrator. This role will be responsible for a variety of tasks related to general office management and organization, employee support, benefits administration, and light HR functions. This role is in person in South Philadelphia, Monday through Friday. While hours are flexible the ideal candidate is available between 10a - 2p.

Responsibilities

• Maintain a well organized office environment
• Maintain / manage office supplies ordering including but not limited to; paper products, kitchen essentials, general office supplies, etc.
• Maintain a clean kitchen and ensure office operations run smoothly
• Receive guests and vendors, answer office phones, and direct incoming calls or take messages
• Manage mail and packages, including distribution
• Organize team-wide lunches and outings
• Communicate with the team about upcoming events, office changes, updates, cleanings, and requirements
• Book travel arrangements for employees
• Assist with building-wide events and marketing efforts
• Prepare the office for tours and visitors
• Organize shared office spaces on a monthly basis
• Organize tenant/neighbor gifts
• Organize and manage staff outings, job-related trainings, and recognition of staff milestones
• Administer various plans and procedures for all company personnel, including developing and implementing employee handbooks and policies in conjunction with senior management
• Assist with posting new job positions, reviewing resumes, contacting prospective candidates, and scheduling interviews
• Assist with local onboarding and off-boarding processes; maintain proper files/ uploading of documents within dropbox and hard copies
• Assist with scheduling of performance review timelines
• Assist with biweekly entering of hourly payroll input
• Assist / maintain communication with general managers for sick time tracking and PTO

Qualifications

• Professionalism and discretion at all times is essential to this role
• Required 2+ years of experience in office administration, or related fields
• Knowledge of federal, state, and local employment laws and regulations is a plus.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Proactive approach to problem-solving.
• Attention to detail and organizational skills.
• Ability to maintain confidentiality and work independently.

Benefits

• Competitive hourly pay
• Federal Holidays
• 5 sick days
• Friendly and collaborative work environment

To Apply

Please submit your cover letter and resume. Please note that incomplete submissions will not be considered.

Scout is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Job Type: Part-time

Pay: From $20.00 per hour

Expected hours: 20 per week

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Ability to Relocate:

• Philadelphia, PA 19148: Relocate before starting work (Required)

Work Location: In person