Executive Assistant, Amazon Ads, Imdb

Amazon is seeking an exceptionally bright, multi-tasking, and self-motivated Executive Assistant to support two Directors within ADG-TA Recruiting. The ADG Talent Acquisition team (ADG-TA) supports hiring for some of the most exciting businesses at Amazon, including: Advertising, IMDb, and the Grand Challenge (AIGC); Devices and Services (D&S); and Amazon Entertainment (AE, formerly GME). The Devices and Services organization includes products and services like Alexa, Echo, FireTV, Kindle, Ring, and more. The Amazon Entertainment organization includes Prime Video and Amazon Studios (PVS) as well as Audio, Twitch, and Games (ATG).
The successful candidate will demonstrate a proven track record for taking initiative and working independently to deliver results that exceed expectations. This fast-paced team requires someone who looks around corners to plan ahead on behalf of the organization and who serves as a firm and steady anchor to ensure that the team remains focused on the important.
The most successful candidate will be a strong communicator, both verbally and written, possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture. Understanding basic company organization, working relationships, and business partner roles and responsibilities is important as this position will work closely with Executive Assistants within the Ads, Music & IMDb, Business & Corporate Development, and Prime Video & Studios HR organization. The ideal candidate is able to work successfully in a team environment, build effective working relationships inside and outside of the group, while keeping abreast of general business objectives, policies, standards, services, facilities, procedures and related information in order to maintain a comprehensive awareness of the organization.
The ideal candidate is an experienced administrative professional who is looking for their next big opportunity to grow and advance their career. They have integrity, show discretion in handling confidential information, and are comfortable interacting with senior Executives. They learn quickly and can work with limited guidance - maintaining good judgement in a fast paced and ever-changing work environment. They have outstanding organizational skills, strong attention to detail, and a proven ability to prioritize multiple requests and meet tight deadlines. They communicate effectively and efficiently. The ideal candidate simplifies and has a history of establishing mechanisms to streamline processes and establish structure. They are collaborative, flexible, and maintain grace under pressure. Finally, the ideal candidate is someone who wants to be more than "just an admin" and is ready to build a strong, trusting, long-term partnership with our Executives.
Key job responsibilities
Key Responsibilities:
- Proactively manage complex calendars along with domestic and international travel
- Manage team meetings (scheduling, attendee management, agenda creation, note-taking)
- Plan and execute events for a global team (off-sites, all-hands, team events, org-wide events, celebrations, etc.)
- Create expense reports and manage event budgets
- Collaborate with other Executive Assistants, Program Managers, Recruiting Managers, Finance Partners, and HR Partners on team deliverables
Additional Responsibilities (20-30%):
- Project management
- Communication (draft internal communications and announcements, edit documents for accuracy and clarity, create or edit presentations, send internal and external email communications)
- Proactively manage office space and team moves
- Create and maintain org charts
- Track deadlines, action items and key deliverables for leadership team
- Problem solve complex, business-wide administrative issues
- Interview, train, or mentor peers and new team members
We are open to hiring candidates to work out of one of the following locations:
Seattle, WA, USA
BASIC QUALIFICATIONS
- BA/BS Degree, or a HS Diploma and additional 4yrs of experience in qualifications listed below
- 5+ years of experience as an Executive Assistant
- 4+ years of experience working in a fast paced, large, and/or complex work environment
- 3+ years of experience assisting multiple Executives in a corporate environment (complex calendar management, meeting coordination, travel coordination, event planning, etc.)
- Experience with executive level calendar management
- Experience with domestic and/or international travel coordination
- Experience with Microsoft Office Products
PREFERRED QUALIFICATIONS
- 2+ years of Project Management/Project Coordination Experience (goal & project tracking, reporting, space planning, budgeting, process improvement, etc.)
- Experience working at an international scale for a large, tech, and/or start-up company
- Experience working in recruiting or HR
- Ability to quickly learn organizational structure and the objectives of the team
- Demonstrated ability to organize, multi-task, and problem solve issues while managing competing priorities and commitments to deadlines
- Advanced use of the Microsoft Office Suite (Outlook, Excel, OneNote, PowerPoint, and Word)
- High levels of integrity and discretion
- Proven track record demonstrating ability to work effectively with minimal supervision.
- A terrific work ethic and positive, get-it-done attitude
- Grace under pressure
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $59,400/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.