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SalaryUnlock Learning for All:
We embrace the power to lead, the courage to innovate, and the determination to grow. At our core, we believe in humanizing our approach, recognizing that our people are our greatest strength. With a shared vision of transformation, we endeavor to shape a brighter future for higher education. About the Opportunity:
Here at Ellucian, we are motivated by a mission - power education so institutions can empower student success. We are the global market leader in EdTech for higher education, serving more than 2,900 customers and reaching over 22 million students in 50 countries. We are dedicated to helping higher education unlock learning for all by providing solutions that support the entire student lifecycle and deliver insights needed now and into the future.
We embrace the power to lead, the courage to innovate, and the determination to grow. At our core, we believe in humanizing our approach, recognizing that our people are our greatest strength. With a shared vision of transformation, we endeavor to shape a brighter future for higher education.
Ellucian is seeking a dynamic Office Administrator in our Malvern, PA office who will provide administrative support across various areas. The ideal candidate for the role is a flexible problem-solver who has superb communication skills and a detail-oriented mindset. This person should have experience thriving in an administrative role, effective multitasking and a unique ability to handle various projects at once.
Where you will make an impact
- Answer multi-line switchboard, greet visitors
- Shipping & receiving; processing/delivering mail
- Order/monitor/stock inventory of all products related to the facility
- Assist with catered lunch set-ups
- Maintain spreadsheets/Word documents for facility related functions
- Manage security access control system; responsible for creating and maintaining precise records for employee ID access badges, ensuring timely de-activation as needed; distribute and monitor temporary access badges
- Maintain floorplans showing employee space assignments
- Trouble shoot and/or contact the appropriate vendor for all operating issues related to maintaining the facility, includes but not limited to electrical, plumbing, HVAC, copier/fax/printers and general maintenance projects
- Schedule/monitor work performed by contractors and vendors as required
- Create Purchase Requisitions and process invoices
What you will bring
- Associate degree (Bachelor’s degree preferred)
- Three to five years prior experience in facility related areas
- Prior experience in answering multi-line switchboard strongly preferred
- Basic Microsoft Office Suite, familiarity preferred with FedEx and postal/courier services
- Strong organizational, time management and customer service skills
- Ability to handle stressful situations, multi-task and prioritize projects
- Ability to work independently and communicate well with all levels of management across the organization
- Must have strong interpersonal skills and ability to work in a team environment
- Proactive self-starter and independent problem solver
- Flexibility to adjust working hours for special events/circumstances
- Ability to lift to 25 pounds
- Comprehensive health coverage: medical, dental, and vision
- Flexible time off
- Thrive Flex Program that allows you to contribute towards your health, financial or learning interests
- 401k w/ match & Bright Plan - to help you save for the future
- Parental Leave
- Charitable leave – 40 hours/year
- Telemedicine
- Wellness
- Ginger (mental health)
- Wellbeats (virtual fitness classes)
- Rethink & Wellthy– caregiver support
- Diversity and inclusion programs which provide access to internal employee resource groups
- Tuition Reimbursement Assistance
- Professional development opportunities
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