Part Time Executive Assistant

Meras Water Solutions is hiring for an Executive Assistant. This is an ideal position for a starter career in office operations. In this role you will work at least 3 days a week, 4-6 hours a day, at least 6 months out of the year. We offer some flexibility in hours and days worked as long as the core work hours and days are met. If you are ready to start your career why not start with us. Apply for this role and let's get the conversation going.

What will you do in this role:

Reporting directly to the CEO, the Executive Assistant provides executive support in a working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Executive Assistant also serves as a liaison to the executive team and sales team; organizes and oversees special projects as needed. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects.

• Answering calls and routing them to the right person.
• Making travel arrangements for the executive officer they work for and keeping track of their itineraries.
• Planning and scheduling meetings for executive officer
• Travel between Modesto and Fresno as needed with Executive, take notes in meetings and phone calls
• Take Executive team meeting notes.
• Researching and organizing data to represent the senior management, which may include directors, executives, and committees.
• Compiling expense reports for executive (if needed).
• Performing bookkeeping tasks.
• Assist Executive with Marketing meetings and decisions.
• Handling memos, reports, invoices, and related documents, including sensitive information.
• Keeping confidential information.
• Screening visitors and deciding if they should be allowed to meet with the executives.
• Going through the incoming documents (memos, invoices) and redistributing them.
• Office duties such as sourcing office supplies and handling the filing system.
• Handling and redistributing faxes and emails.
• Providing complete administrative support.
• Managing and recording the office supply needs.
• Acting as a virtual assistant to executive.
• Using technical tools and software such as the Microsoft Office Suite, especially text processing software and Excel spreadsheets.
• Support Agriculture and Sales Team as directed by Executive. Items include pulling reports, documents, quotes and items already generated in Meras systems and sales tools.

Qualifications:

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• College Student or equivalent work experience
• Meras will work with school schedules as needed.