Part-Time Administrative Assistant

This role is a part time position that will be located in our Boca Raton Headquarters. You will be expected to create vendor relationships with area restaurant's, ensure our headquarters are in excellent condition, maintain office supplies, and completing opening and closing of the office.

Hours: 7:45am-1:30pm

Responsible For:

· Having an ‘eye’ for anything that is out of place, or that could use a lift, and proactively taking care of it

· Monitoring and ordering office supplies daily (paper products, cleaning supplies, etc.)

· Coordinating visits with office supply vendors (i.e.: coffee machine repairs, printer maintenance, etc.)

· Communicating with the property management team on various activity occurring within the building or on campus

· Ordering supplies and furniture for events held in the office

· Ordering catering for the office daily

· Sorting and distributing incoming mail

· Completing daily opening duties (TVs, lights, conference rooms, iPads, and kitchen set up)

· Completing daily closing duties (TVs, lights, conference rooms, iPads, and kitchen clean up)

· Building vendor relationships with catering companies

· Communicating daily to the Rochester, NY Headquarters

What experience you will need

· You possess enviable organization skills

· Your formal education or training is an asset, but not a necessity for success

· You possess a high level of skills in the Microsoft Suite (Word, Excel, and PowerPoint)

· You have a presence about you that people are drawn to (both in person and over the phone!)

· You are extremely flexible – coming in early or stay late to help out? No problem for you!

· You have a high level of awareness of your surroundings (you notice everything…and you do something about it)

· You always carry yourself in a professional manner, and never waver from your values

· You are dependable, and you would rather over-communicate than leave anything to be assumed

· You can think fast and juggle multiple priorities at once with confidence and poise

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 27.5 per week

Schedule:

• Day shift
• Monday to Friday

Work Location: In person