Operations Coordinator

HNN Communities is a privately held and owner-operated professional property management company. We specialize in the management of multifamily and mixed-use properties throughout Washington State.

HNN Communities has an immediate opening for a Full-Time Operations Coordinaor to join our team. We offer competitive pay, excellent benefits, and professional development. HNN is a great place to make a rewarding career, life is better here!

About the Position

The Operations Coordinator carries out administrative duties and assists both the Operations and Project Management workstreams through professional communication, coordination, and project support.

Pay Details: $20-$30/hr

Schedule: Monday - Friday, 8:00am-5:00pm.

Job Responsibilities

• Effectively provide administrative support and scheduling coordination to the department in a fast-paced environment.
• Support real time updates for department and company forms and manuals, including the Document Library, Operations Manual, etc.
• Regularly assist with reporting, task lists, projects, and presentations (including departmental NEO).
• Organize, research, and gather data as necessary.
• Maintain the project management dashboard & needed reporting (monthly, quarterly, annually).
• Produce necessary Operations and global company reporting requirements.
• Schedule and manage meeting (departmental, company and project-specific) administration as appropriate, including the daily department standup meeting.
• Support and register team members for conferences, trainings, and industry events.
• Manage and support day-to-day operations, including attending weekly meetings, taking meeting notes, preparing agendas, action item task management, and calendaring.
• Responsible for planning and facilitating departmental events (such as retreats).
• Aid in research of new tools, programs, reporting, etc.
• Review and monitor WA and other state regulations and operations as assigned.
• Facilitate systems and policy audits, as assigned.
• Oversee shared email inboxes by responding to inquiries in a timely manner.
• Act as a liaison between the VP, Director and Manager positions in the Operations department regarding task management, scheduling and event coordination.
• Complete assigned tasks by deadlines and communicate any obstacles with your supervisor in advance.
• Participate in team meetings. Work collaboratively and respectfully with peers, other team members and departments to complete tasks/projects as assigned.
• Represent the company at annual conferences, industry related events and meetings as needed.
• Attend training classes as scheduled and assigned.
• Performs other related duties as assigned by management.

Qualifications

• At least 2 years administrative experience with Operations.
• Experience in multi-family property management preferred.
• Thorough knowledge of Federal Fair Housing and other applicable local, state, or federal regulations.
• Experience using property management software preferred, such as Yardi as well as other relevant company software, including but not limited to Smartsheet.
• Excellent written and verbal communication skills.
• High school education or equivalent required.
• Successful completion of background check and drug screen required.
• Must be legally qualified to work in the U.S. meeting I-9 guidelines.

Benefits Offered

• 90% company paid medical benefits for employee coverage.
• 100% company paid dental and vision benefits for employee coverage.
• Healthcare and dependent care flexible spending accounts.
• Company paid life insurance, AD&D and long-term disability benefits for employee coverage.
• Best-in-class voluntary insurance benefits.
• Pre-tax and Roth 401(k) programs with a company match equal to 100% of the first 4% contributed by the employee.
• Discretionary bonus programs.
• Eligibility for a 20% housing discount consideration.
• Employee assistance program (EAP) with 24/7 counseling services.
• Company-sponsored backup childcare.
• Employee discount program through LifeMart.
• Company-sponsored industry training and certifications.
• Paid time off (PTO) equal to 15 days in the first year.
• Up to 12 paid holidays each year.
• Diversity initiatives and events lead by our DE&I Committee.
• Paid volunteer time off, 2 days per year to volunteer in the community.

Our Mission

HNNs mission is to be a great company that provides outstanding housing. We emphasize common sense in the management of investment properties. We achieve standards of performance that balance short-term return on investment with long-term housing preservation and value. We nurture a reputation of excellence in our housing communities, in our operations and within ourselves. We promote healthy communication, productive teamwork, integrity and professionalism. We thrive in a work environment that is exciting, fun and productive. We realize the power of kindness and compassion in our business operations.

Visit us at www.lifeisbetterhere.com/careers to view all open career opportunities!

HNN Communities is an Equal Opportunity Employer

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