Administrative Operations Coordinator

Salary: $21,00/Hour

                                                                                           JOB OPPORTUNITY

IslandWood Overview 

Our mission at IslandWood is to provide exceptional learning experiences and to inspire lifelong environmental and community stewardship. All our work sits at the intersection of environment, education, and justice. IslandWood is a team-oriented, collaborative organization that nurtures a respectful, professional workplace. We’re building a staff to reflect the diversity of the people we serve around the region. We embrace change and support a culture of learning, gratitude, and accountability. 

 

We encourage diverse applicants because we believe having a staff that authentically reflects the communities, we serve is critical to our ability to be culturally responsive.

 

The Role: 

The Administrative Operations Coordinator - EEC Graduate Program is responsible for providing administrative support to facilitate the operations of the EEC Graduate Program by maintaining the digital infrastructure, scheduling meetings, and trainings, providing student support services and servicing as a liaison across departments within IslandWood. The position is based at our 250-acre campus located on Bainbridge Island. 

 

Job Title:                            Administrative Operations Coordinator - Education, Environment & Community (EEC)

Job Type::                           Full-time/Non-Exempt 

Work Schedule:                 Weekdays 8:30AM-5:00 PM/some weekends or evenings as needed.  

Work Hours:                      40 hours/week 

Pay Rate:                             $21.00 per hour 

Work Location:                   On-site - Bainbridge Island Campus; some remote work possible 

Benefit Package:                100% IslandWood paid Medical, Dental and Vision option for full-time staff

Additional Benefits:           Life, Short and Long-Term Disability, Employee Assistance program, flexible spending accounts and 401k with employer match (after 6 months of employment)

Paid Time off annual benefit:  

IslandWood offers 3 weeks paid vacation, 10 annual paid holidays, Floating Holidays and 80 hours of paid annual sick leave. (Time-off may be prorated during first year based on start date).

Remote Work:                 

IslandWood provides some flexibility to work remotely 1-2 days per week based on position, organization’s needs and employee’s performance, however during the first 6-month of employment it is expected that all work will be performed on-site.  Full-time remote work is not an option. 

KEY  RESPONSIBILITIES:

Representative Responsibilities include, but not limited to:

• Collaborates with EEC Team to coordinate graduate student services at IslandWood including but not limited to the scheduling of graduate program academic year, including assisting graduate students with housing and commons, training and manages all logistics to support graduate students with loan process.
• Assists the Recruitment Manager in all phases of the recruitment and selection of prospective graduate students from start to finish. Serves as the coordinator for the administrative aspects of recruitment, scholarship programs, and on-campus job opportunities for graduate students in conjunction with the HR Department. 
• In conjunction with the Recruitment Manager and Communications team, this role supports the effort to create marketing materials used in external relations, including web site maintenance and preparation of printed materials. 
• Supports the EEC Director to address concerns and to matriculate graduate students at IslandWood and the University of Washington including communication with UW departments, and ongoing communication with graduate students and alumni
• Design and implementation of record keeping systems to maintain student privacy, program records within the EEC program. 
• Manage administration and logistics of special programs or events, including meetings, trainings, workshops, colloquium, graduation, etc. 
• Develops, implements, and supports systems to identify and collect quantifiable metrics for reporting to internal and external constituencies. This includes, but is not limited to, information about graduate studies, publications, conference presentations, technical reports, and faculty expertise. 
• Prepares and coordinates correspondence, presentations, and reports for the EEC Team. 
• Provides and oversees support activities such as receiving and directing calls, maintaining calendars, scheduling appointments, scheduling training, and ensuring appropriate coordination with other departments and follow-up. 
• Support IslandWood’s strategic plan to expand our mission and impact, and commitment to mission, vision, values, and goals of IslandWood. 
• Demonstrate IslandWood's core values that enable teams and individuals to succeed with shared respect and purpose; be welcoming, engaged, curious, accountable, and adventurous. 

REQUIRED QUALIFICATIONS:

• 5+ years of Admin/Operations support/experience or a Bachelor’s degree with related experience. 
• Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis. 
• Experience with Student Services and student administrative support.   
• Proficiency in project management, planning and prioritizing tasks. 
• Experience working with cross-functional teams. 
• Excellent communication skills, both oral and written. 
• Proficient in MS Office, systems administration, and database management. Demonstrated ability to deal simultaneously with several projects and solve problems for a wide range of complex tasks. 
• Successful experience engaging with non-dominant communities. 
• Demonstrated commitment to educational equity, environment, and social justice. 

PREFERRED QUALIFICATIONS:

• Knowledge of the principles and practices associated with graduate student services and administration. 
• Experience working in multicultural education environment. 
• Experience working with Pardot, Event Pro, Salesforce, Form Assembly, Docusign, Bamboo, and social media and presentations platforms a plus.

GENERAL EXPECTATIONS:

• • This is an on-campus job with limited remote work options. 
  • Commitment to support IslandWood’s work towards social justice, equity, diversity, and inclusion in the workplace. 
  • Must be able to comply with and maintain a drug-free work environment. 
  • Must pass child safety screening procedure; post-offer. 
  • Must be fully vaccinated against COVID-19, including Booster, post offer.
   

IslandWood is an Equal Opportunity Employer and welcomes applications from qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, pregnancy, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.  We encourage diverse applicants because we believe having a staff that authentically reflects the community, we serve is critical to our ability to be culturally responsive.