School Administrative Operations Coordinator

School Administrative Operations Coordinator

REPORTS TO: Head of School &

STATUS: Exempt/Salaried

DIRECT REPORTS: TBD

SALARY: $60,000 - $65,000.00 (Commensurate with education

and experience)

Purpose of Role

Working under the direction of the Head of School, the School Administrative Operations Coordinator (SAOC) will play a critical role in overseeing all day-to-day administrative coordination within the school environment. The candidate in the SAOC role will require independent judgment and the ability to manage various administrative tasks efficiently and effectively for the school, faculty, students and leadership team.

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

Key Responsibilities

Administrative Coordination & Support:

• Manage all Administrative Operations within the school, including, record-keeping and correspondences.
• Coordinate with faculty, staff, school administrators and the leadership team in supporting operational daily activities.
• Implement and maintain efficient administrative processes and procedures.
• Coordinate office operations and provide support to the leadership team.
• Assist with ad-hoc and special projects and initiatives as assigned.
• Perform other duties as assigned.

Communication & Correspondence:

• Serve as primary point of contact for internal and external communication; to include interagency coordination.
• Manage incoming inquiries via phone, email, and in-person and direct them to the appropriate parties.
• Prepare and distribute correspondence, memos and other documents as needed.
• Evaluate situations involving staff, parents and the public for purposes of taking action and direction to appropriate person.
• Perform other duties as assigned.

Scheduling & Calendar Management:

• Coordinate schedules and appointments for school leadership, faculty and staff (as applicable).
• Responsible for arranging meetings, conferences, and other events, ensuring all logistical details are handled smoothly.
• Mange school calendars and ensure accurate scheduling of activities and events.
• Perform other duties as assigned.

Record-Keeping, Management & Documentation:

• Maintain accurate records and databases related to school record-keeping needs.
• Prepare reports and presentations as requested by school leadership team.
• Ensure compliance with relevant regulations and policies regarding record-keeping.
• Perform other duties as assigned.

Other Support Duties:

• Administer first aid and other or necessary care in an emergency; to support students.
• Serve as a substitute in the classroom when no on-call substitutes are available.
• Support after school enrichment activities i.e., club coordination.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities

• Ability to anticipate potential needs and to the school and provide administrative and coordination support.
• Proven track record in taking the initiative in making things happen.
• Strong relationship management skills across all levels within the school and external entities.
• Excellent phone etiquette, written, presentation and in-person communication skills.
• Proficiency in Microsoft Word, Excel, Outlook, etc.
• Strong organizational skills and attention to detail.
• Reliable, dependable, professional and can maintain confidentiality.
• Proven ability to work independently and in a team.
• Excellent interpersonal skills.
• Positive attitude and team player.

Skills, Qualifications and Experience

• Bachelor’s degree preferred or equivalent education and experience in a related field.
• 3+ years’ experience in executive, administrative coordination assistance and support.
• Previous experience in administrative coordination pr office management, preferably in education setting.
• Working knowledge of Microsoft Office and education technology.
• Ability to multi-task, prioritize, and efficiently complete all tasks assigned.
• Effective communication skills, both oral and written, including the ability to interact/communicate with all types of members of the community including teachers, administrators, parents, and students.
• Self-starter, ability to set and meet goals, and a desire to excel.
• Ability to problem solve.

E-Verify Participation:
ISP U.S. participates in E-Verify and will provide the Federal Government with your form I-9 information to confirm that you are authorized to work in the U.S.

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.

ISP Commitment to Diversity, Inclusion and Belonging

ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Executive administrative support: 3 years (Preferred)

Ability to Commute:

• Redmond, WA 98052 (Preferred)

Ability to Relocate:

• Redmond, WA 98052: Relocate before starting work (Required)

Work Location: In person