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Form of workThis recruitment will remain open until the position is filled. The agency reserves the right to make a hiring decision at any time after the initial screening date on November 21st, 2023. It is in the applicant's best interest to submit materials as soon as possible.
OIC CAREER OPPORTUNITY
The Office of the Insurance Commissioner's (OIC) operations unit is seeking a motivated and qualified individual to fill an Administrative Assistant 4 position. This position directly supports the Deputy Commissioner of Operations in our Tumwater office.
As the principal assistant for the Deputy Insurance Commissioner of the Operations Division, you will be responsible for accomplishing complex administrative duties that require independent judgment, confidentiality, organizational and prioritization skills.
If you're interested in a dynamic career that protects consumers' interests and promotes a healthy business environment in this state, please apply and become part of our dynamic team.
This recruitment may be used to establish a qualified pool of candidates for Administrative Assistant 4 vacancies in the next sixty days.
This is a Washington General Service position. The annual salary range for this position is $46,596 - $62,568.
AGENCY PROFILE AND VALUES
The Office of the Insurance Commissioner (OIC) operates under the direction of the state's Insurance Commissioner, a statewide elected official. Our mission is to provide consumer protection and regulation of the state's insurance industry.
With a workforce of approximately 265 employees, we are one of the smaller state agencies in Washington state government and are fortunate to have a stable funding source that does not rely on the state's general fund.
Because we are a small agency, you will truly get a chance to understand the 'big picture' of what we do and why we do it. You will also have a chance to get to know your co-workers.
We value diversity in the workplace. We challenge our employees to continuously improve the way we do business and to meet and exceed the needs of our customers.
To learn more about this agency, we invite you to visit our website at http://www.insurance.wa.gov/ and listen to our employees talk about why they love working here.
BENEFITS OF WORKING FOR OIC
Washington State offers one of the most competitive benefits packages in the nation. We offer a great selection of health and retirement plans, paid leave, and compensation benefits for you and your family.
Additional Benefits:
Wellness programs.
Dependent care assistance.
Washington State Employee Assistance Program.
Federal Social Security and Medicare systems.
Additional Leave; Leave Sharing, Parental Leave, Family and Medical Leave Act (FMLA), Leave Without Pay.
Deferred Compensation (supplemental retirement plan).
Training and development opportunities, including tuition reimbursement.
Program for Public Service Loan Forgiveness (if applicable)
Free parking at our main office in Tumwater.
A stable funding source that does not rely on the state's general fund.
The fulfillment of public service.
Excellent work-life balance.
Flexible work schedules and telework opportunities.
Commitment to diversity in the workplace and support one another with respect and trust.
Free Thurston County Transit public transportation, or King County ORCA Transit pass for public transportation.
Manage the Deputy Commissioner's email and voicemail boxes.
Manage the schedule for the Deputy Commissioner; making decisions based on priorities of the deputy and organizational needs. This includes setting up audio-visual equipment, webinars, Zoom presentations and telephone conference calls which may include multiple attendees.
Organize and prepare the Deputy Commissioner for meetings by developing, printing and preparing relevant documents in advance, including presentation materials.
Speak for the Deputy Commissioner on division administrative matters, applying signature authority as delegated.
Serve as liaison between the Deputy Commissioner and other staff, receiving and conferring with official visitors and the public.
Represent the Deputy Commissioner in division and agency-wide activities and on workgroups and projects.
Update agency organization charts, phone list and employee directory.
Plan, organize, direct, and coordinate high level administrative duties within the division.
Use project management principles to initiate, and coordinate short and long-term projects, including the division's business and strategic plan updates.
Serve as division budget coordinator; reports variances to the Deputy Commissioner.
Administering the agency's Commute Trip Reduction (CTR) subsidy reimbursement program, to include maintaining and updating policy and procedures. Serve as the CTR liaison between the agency and legislative committees, transportation associations, and other private or public transportation groups or committees.
Serve as the designated records coordinator for public records, responding to requests for public information.
Serve as the travel coordinator for the division, including making travel arrangements and assisting with travel reporting and reimbursement requests and providing training for division staff on related policies and procedures.
Serve as the division's designated purchase coordinator, has delegated authority to approve/deny purchase requests for goods and services and make arrangements for the purchase of items related to agency/division events and meetings.
Representing the division on the agency web committee.
Required Qualifications:
High school graduation or equivalent.
AND
Four years of progressively responsible administrative experience including responsibilities such as composing business communications including policies and procedures, coordinating office operations, establishing procedures for administrative functions, managing records, preparing reports, and managing schedules/calendars.
Formal education may substitute on a year for year basis.
*Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations.
Intermediate skill level with Microsoft Excel, Word, Outlook, and PowerPoint.
One year of experience scheduling meetings with multiple attendees who have limited availability, both internal and external. (Experience may be gained concurrently with the qualifying experience listed above)
Demonstrated ability to type or input at least 50 words per minute (wpm).
Preferred/Desired Qualifications of this position include:
Knowledge of government organization and ability to make decisions based on the organizational and political climate.
Two years' experience supporting an Executive within an office environment.
One year of experience managing an agency-wide commute trip reduction program.
Experience in research, data collection and report writing.
Advanced skill level in Microsoft Excel, Word, Outlook, and PowerPoint.
How to Apply: Applications for this recruitment will be accepted electronically. Please select the large green "apply" button at the top of this announcement. If you have not done so previously, you will need to set up an account profile.
Please provide three (3) professional references on your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
The initial screening will be based on the content and completeness of your application and the materials submitted. All information may be verified, and documentation may be required. Your letter of interest should describe how your experience, training and education make you a viable and competitive candidate for this position. Applications with comments such as "see attachments" or "see resume" in the supplemental question responses will be considered incomplete.
General suggestions for creating a good application:
Read the job posting very carefully. Find out as much as you can about the position.
Make sure you are very diligent in following all the application instructions.? Include all requested documentation.
Make sure your application and supplemental question responses address how you meet each of the required and desired qualifications.
Carefully read each of the supplemental questions and respond completely to each one. Pay attention to each component of the question, providing examples, and thoroughly describing when and where you achieved the experience. Detail the types of work you performed, the work products, etc., to demonstrate 'how'.
Specifically include all your work experiences doing the same or similar work, especially if you reference work in these jobs in describing when/where you gained experience or skills.
Make sure your application reflects your best writing.
Wage/salary depends on qualifications or state rules of compensation (if currently a state employee).
Contact us: For inquiries about this position, please contact Marc Osborn at recruitment@oic.wa.gov.
Other Information:
This position is represented by the Washington Federation of State Employees (WFSE).
Typing Speed: To determine your typing speed go to: TEST
State law (RCW 48.02.090[5]) prohibits employees of the OIC from having any interest, directly or indirectly, in an insurance company other than as a policyholder. This prohibition includes the receipt of renewal commissions. If employment is accepted with this agency, you agree to abide by this state law.
If a degree or other credentials are listed by the candidate, proof will be required at the finalist stage. Candidates are encouraged to pre-plan for this. University degrees must be recognized by the U.S. Department of Education and the Council for Higher Education Accreditation (CHEA) or foreign equivalent.
If a degree was awarded outside the United States, candidates must provide a credential evaluation report.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.?
If claiming veteran status, please send your DD 214 to recruitment@oic.wa.gov with AA4 0098 OPS in the subject line. Please do not attach the DD 214 to your application materials. Please black out personally identifiable data such as social security numbers.
The Office of Insurance Commissioner is an equal opportunity employer. Auxiliary aides and services are available upon request to individuals with disabilities. Please contact the recruiter listed above.
If you are having technical difficulties creating, accessing (log in, password or email issues) or completing your application (error messages), please call toll-free at (855) 524-5627.
For general questions regarding applying for jobs, contact the recruiter or careershelp@des.wa.gov.
