CRAVEN COUNTY SCHOOLS
ADMINISTRATIVE ASSISTANT
POSITION DESCRIPTION

Position Title: Administrative Assistant
Reports to: Principal, Director
Pay Grade: 65
Pay Scale:
FLSA Status: Non-exempt

NATURE OF WORK

An employee in this position performs a wide variety of duties as an assistant to a top level administrator, or is responsible for a small non-instructional program, or manages the processing of a high volume of complex but homogeneous records and reports. Most actions are directed by the general policies and precedents of the system or by own judgment. The work requires a high degree of resourcefulness. Within the limits of the employee's assigned authority, the employee is expected to analyze and resolve problems independently, or on rare occasions consult with higher authority on matters that may have wide reaching impact. With the degree of exercise of independence in this class, an error could result in significantly reduced operational efficiency for other staff members or substantial public embarrassment or inconvenience. The employee operates under general directions. The employee is expected to plan and organize work methods to produce the assigned outcomes.

EXAMPLES OF WORK

• Identifies sources of a variety of information, prepares comprehensive reports, abstracts of factual data or speeches and documents.
• Prepares documents proposing and projecting major capital outlay and other expenditures. Oversees the installation of record maintenance throughout the school system.
• Reviews incoming correspondence to be informed of supervisor's needs and activities, to delegate to others or bring to supervisor's attention.
• Composes responses on their own cognition to incoming correspondence to relay complex information. Prepares written directives of application of policy or procedural processes.
• Represents the supervisor and board of education through release and explanation of public and non- controversial information to the school staff, media and general public.
• Devises and installs work methods to implement rules, regulations and guidelines. Recommends policies and/or procedures for intra-departmental activities.
• Reviews and ensures accuracy of outgoing correspondence, records and/or reports of complex procedural or program activities.
• Participates in the recruiting and initial screening of prospective personnel.

KNOWLEDGE, SKILLS AND ABILITIES

• Extensive knowledge of grammar, vocabulary and punctuation. Extensive knowledge of office practices and procedures.
• Extensive knowledge in specific area of assignment.
• Considerable knowledge of rules, regulations, procedures and functions of complex organizations. Ability to promote good relationships internally and with the public.
• Ability to communicate effectively both oral and written. Ability to exercise sound judgment in resolving problems. Ability to plan and organize work activities.
• Ability to perform with only broad statements of expectations.

TRAINING AND EXPERIENCE

Extensive, broad and intensive experience in an office environment with responsibility for a large variety of complex duties.

This specification has been designed to represent the general nature and level of work found in positions in this class. As such, it is not intended to contain all of the duties and qualifications required of an employee in a single position (job).

Consequently, it is not to be perceived as a position (job) description or as identification of essential functions as required by ADA.