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SalaryThe Department of Developmental Services (DDS) has an excellent career opportunity for a highly motivated individual for an Office Support Specialist Iposition at the Cape & Islands Area Office located in South Yarmouth. This position supports the administrative functions and needs of the Area Director, Assistant Area Director and Service Coordinator Supervisors.
Job Responsibilities: The duties and responsibilities stated are general summary and not all inclusive.
- Assist with area office contracting tasks as defined by area office management.
- Maintain various tracking sheets using excel.
- Ability to learn computer-based programs to generate Plan of Care documents in HCSIS.
- Complete service enrollments in Meditech.
- Maintain established tracking spreadsheets.
- Operate standard office machines, troubleshoot system issues.
- Schedule vendor and Citizen Advisory Board meetings.
- Update excel sheets and review for discrepancies.
- Run reports as requested by management.
- Assist Area Director and Citizens Advisory Board with coordination of recognition breakfast.
- Act as point of contact for office management/building concerns.
- Act as one of several administrators for space reservation system.
- Back up phones / reception / office duties for Clerk position as needed.
- Maintain Area Office personnel files and track completed EPRS forms.
Preferred Qualifications:
- Proficient with Microsoft Office Suite, specifically Excel/Outlook/Word.
- Excellent organizational and communication skills.
- Strong written and verbal communication skills with an aptitude for use of proper grammar, punctuation, and spelling.
- Knowledge of clerical office practices and procedures including recordkeeping, office correspondence control, typing and use of office equipment, supplies and business preparation.
- Skilled in use of operating general office machines and equipment.
Agency Requirements:
- Must be at least eighteen (18) years of age.
Schedule Information:
Full-time – 37.5 hour weekly position
Schedule – Monday through Friday from 9:00 a.m. – 5:00 p.m.
Days off – Saturday and Sunday
About the Department of Developmental Services:
For more information about our agency and programs visit: www.mass.gov/dds
Pre-Hire Process:
Recommended candidates must successfully complete pre-employment screening which includes:
- Disabled Persons Protection Commission (DPPC) Abuse Registry Search: https://www.mass.gov/info-details/dppc-abuser-registry
- Criminal background check (CORI) by regulations set forth by the Executive Office of Health and Human Services. http://www.mass.gov/hhs/cori
- National Background Checks, Chapter 234 of the Acts of 2014, conduct fingerprint-based check.
- https://www.mass.gov/lists/dds-fingerprint-background-checks
As part of the hiring process, the Office of Human Resources will be verifying any college-level degrees conferred to the selected candidate. Additionally, any licensure required for the position will be verified. Information provided as part of the hiring process is subject to the Massachusetts Public Record Law and may be published on the Commonwealth’s website.
Education, licensure, and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website.
Education, licensure, and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website.
If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the ADA Reasonable Accommodation Online Request Form.
For help logging into/resetting your MassCareers profile, call the Employment Service Center at 617-979-8500 for assistance.
For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800- 510-4122 Ext. #4.
ALL EMPLOYEES ARE PAID ON A BI-WEEKLY BASIS AND MUST HAVE DIRECT DEPOSIT.
This is a Civil Service position. If there is no Civil Service list for this title, employees appointed must take and pass the next Civil Service examination when administered.
First consideration will be given to those applicants that apply within the first 14 days.
Office Support Specialist I:
Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in administrative work experience or (B) any equivalent combination of the required experience and the substitutions below:
Substitutions:
I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.
II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.
Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
Educational substitutions will only be permitted for a maximum of two years of the required experience.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
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