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SalaryJoin our team and be part of ensuring a healthy community. Marion County Health and Human Services, Public Health is currently recruiting temporary relief/on-call clerical employees.
GENERAL STATEMENT OF DUTIES
Independently perform a variety of responsible administrative support activities to promote and maintain effective program services, according to established practice and procedures; performs related work as required.SUPERVISION RECEIVED
Work under the general supervision of a higher level administrative or professional employee, who assigns work, sets goals and reviews work for accuracy, completeness and compliance with department and program policies and goals.SUPERVISION EXERCISED
Supervision of other employees is not a responsibility of positions in this classification; however, may provide training and give instruction to volunteers, interns, and other office staff.- Typical Duties - Duties include, but are not limited to the following
This position will provide primary clerical support to the records team and other programs in the Public Health Division.
GENERAL DUTIES
- Receives and transfers business calls on a multiple-line system; provides information relating to county, department, and/or program services; transfers or refers calls to proper source; interprets office policy to convey information about services.
- Effectively uses a variety of computer systems and software; enters data associated with department reports, provision of client services, client histories, quantitative data, and personnel reports.
- Creates, retrieves from, and maintains complex and specialized filing systems; conducts file and record searches; indexes and cross indexes records; micro-films records; logs documents for public record; updates and purges files, cassettes, tapes or discs according to department/division guidelines.
- Types a variety of documents from draft or dictation into suitable formats; composes routine correspondence; sorts data and creates reports using appropriate computer functions; proofreads text and corrects for grammar, clarity, punctuation, spelling, and format.
- Gather, prioritize and enter data from a variety of sources as requested.
- Other job duties as assigned by supervisor.
- Requirements for the Position
EXPERIENCE AND TRAINING
- High school diploma, or equivalent; AND
- One year of general office experience; OR
- Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.
- The finalist for this position may be required to pass a criminal history background check, however conviction of a crime may not necessarily disqualify an individual for this position.
- This position may be subject to the following: Must not be excluded from participation in the federal health care programs (Medicaid, Medicare and other federally funded programs that provide health benefits); AND must not be excluded from participating in federal procurement (Federal Acquisition Regulation) and non-procurement activities (Executive Order No. 12549).
- This position is represented by a union.
- This is a part-time relief/on-call position, which is eligible for overtime.
- Typical Work Schedule: Monday through Friday, days with varied hours and flexibility depending upon the needs of the department and program.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of modern office practices, procedures and techniques; arithmetic and general record keeping/bookkeeping practices; modern office equipment and machinery and their intended use; a variety of computer systems and software; and basic knowledge of English composition, spelling and grammar. Skill and ability to type at an acceptable rate of speed; access and use various computer systems and software; accurately and effectively perform the various assigned tasks and duties following general procedure and program policies; meet and assist clients, staff, and the general public in a courteous, professional manner; understand and effectively follow oral and written instructions, communication, and procedures; apply newly assigned procedures and practices to specific work assignments; and provide backup to other positions as needed.
PHYSICAL REQUIREMENTS
Sits; stands; moves about the work area; bends forward; stoops; lifts up to 35 lbs.; carries items up to 15 lbs.; moves carts weighing up to 100 lbs.; pushes and pulls items weighing up to 7 lbs.; rapid-mental/hand/eye coordination; operates a keyboard; speaks clearly and audibly; reads a 12-pt. font; hears a normal speech level; may be exposed to dust, office chemicals such as toner for copiers and fax machines.
PUBLIC SERVICE LOAN FORGIVENESS
Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness Program, full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions about your loan eligibility should be directed to your loan servicer or the US Department of Education.VETERANS’ PREFERENCE
Applicants are eligible to use Veterans’ Preference when applying with Marion County in accordance with ORS 408.225, 408.230, and 408.235 and OAR 105-040-0010 and 105-040-0015. Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.DOCUMENTS REQUIRED FOR VETERANS’ PREFERENCE
- One of the following:
- MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR
- Letter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; OR
- Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.
- In addition to one of the above documents, Disabled Veterans must also submit one of the following:
- A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR
- Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.
You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/
Marion County is an Equal Opportunity, Affirmative Action, Veteran and Disability employer committed to increasing the diversity of its workforce.
- One of the following:
Marion County offers a generous benefits package to regular employees working 50% or more of the regularly scheduled work week and their eligible dependents. Temporary employees and part-time regular employees working less than 50% of the regularly scheduled work week are not eligible for benefits.
Most regular positions in this classification are represented by Marion County Employees Association (MCEA). For a summary of benefits, click here. For a complete and detailed overview of the MCEA benefits package, click here, and select MCEA Benefits from the left menu or Marion County Employees Association (MCEA) from the page links. Regular and temporary employees are represented by MCEA.
Salary and benefits are subject to union contract negotiations and may change as a result.
- 01To receive credit for your supplemental questions, your answers must be supported by details in the education and/or work experience section of your application form. "See resume" is not an acceptable answer. Do you understand this statement?
- Yes
- No
02Do you have a high school diploma or equivalent?- Yes
- No
03Indicate how many years of full-time general office work experience you have. (One year of work experience is equal to 2080 hours.)- Less than 1 year
- 1 year to less than 2 years
- 2 years to less than 3 years
- 3 years to less than 4 years
- 4 years to less than 5 years
- 5 years to less than 6 years
- 6 years to less than 7 years
- 7 years to less than 8 years
- 8 years to less than 9 years
- 9 years to less than 10 years
- 10 years or more
- None of the above
04Indicate how many years of records management work experience you have. (One year of work experience is equal to 2080 hours.)- Less than 1 year
- 1 year to less than 2 years
- 2 years to less than 3 years
- 3 years to less than 4 years
- 4 years to less than 5 years
- 5 years to less than 6 years
- 6 years to less than 7 years
- 7 years to less than 8 years
- 8 years to less than 9 years
- 9 years to less than 10 years
- 10 years or more
- None of the above
05Please specify the place(s) of employment where you gained the work experience listed in the previous two questions. Write NA in the box if this question does not apply to you. Experience listed in this answer must be supported by the work experience section of your application.06Select the computer software with which you are proficient and with which you have at least 1 year of full-time work experience (one year is 2080 hours).- Microsoft Word
- Microsoft Excel
- Microsoft Publisher
- Microsoft PowerPoint
- Microsoft Access
- Microsoft Outlook
- Laserfiche
- Other (Specify in next question)
- None of the above
07List any software (not listed in the previous question) with which you are proficient and have at least 1 year of full-time work experience. Write NA in the box if this question does not apply to you. Experience listed in this answer must be supported by the education and/or work experience in your application.* Required Question
