Address
Form of work
SalaryInitial Posting Date:
03/14/2024 Application Deadline:
03/25/2024 Agency:
Department of Agriculture Salary Range:
3,006 - 4,338 Position Type:
Employee Position Title:
Office Specialist 2 (FS Support Specialist) Job Description:
Are you looking to join a team of passionate professionals? Do you have a general knowledge of data entry, customer service, and are able to multitask? Apply today and begin your career as an Office Specialist. The Oregon Department of Agriculture, Food Safety Program currently has multiple positions available for Office Specialist 2.
What you’ll be doing
- As the Office Specialist 2 (FS Support Specialist) your primary tasks will include, answering the program phone and monitor emails, respond to internal and external requests for information or documentation throughout the day, communicate in person, via phone, virtually, or via email message to initiate/determine work priorities/carry out tasks; edit correspondence and compliance documents; design/use templates/spreadsheets; use data-merge tools.
- As the Office Specialist 2 you will also file and maintain the Dairy Program and Shellfish Program files, including but not limited to, reviewing Dairy and Shellfish lab certificates, lab sample reports, print request forms, entering sample results into database, and sending copies of lab certificates to firms.
The Office Specialist 2 (FS Support Specialist) is a full-time permanent position, there is NOT an option for remote or hybrid work for this position, this position follows a Monday through Friday 8 AM to 5 PM work schedule. This position is in Salem, Oregon.
The salary range for this position will be truncated as of April 1, 2024, which will impact the minimum salary for this classification. The new salary range on April 1, 2024, will be [$3,218-$4,338] monthly.
Click here to view a full description of this position.
What we’re looking for:
Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents.
OR
An associate degree.
OR
Graduation from a private school of business with a certificate AND one year of general clerical experience.
REQUIRED KNOWLEDGE AND SKILLS
- Skill in performing a variety of clerical functions.
- Skill in communicating orally and in writing with a variety of people, answering questions and gathering and exchanging information.
- Skill in organizing work efficiently and exercising independent judgment in making appropriate decisions concerning work methods.
- Skill in applying specific, rules, regulations, policies, and procedures to work performed.
Additional Requirement
The candidate selected for this position will be responsible for entering licensing data into the computer in a timely manner and ensuring the accuracy of entries. It is essential this position have extensive knowledge of the computer data base and applied codes. This position is responsible for maintaining, storing, archiving, and purging paper records in accordance with the Oregon State Archives retention schedule and policies, and ensures files are maintained for retrieval. This position works closely with another OS2 staff member as their counterpart. Strong teamwork skills are a requirement for this position.
Projected Recruitment Timeline
- Recruitment Closes: March 25, 2024
- *1st Round of Interviews: April 9, 2024 *
- 2nd Round of Interviews: TBD
- *Anticipated Start Date:*
- *These dates are approximate and may change. *
How to apply:
A resume is required to move to the next stage of consideration for this position.
- Ensure your application shows your relevant work experience and/or related education; this may be in the form of a filled-out application and/or through an attached resume.
- Upon submitting your application, please be sure to check your Workday account for additional tasks to complete such as questionnaires and to request veteran’s preferences (if applicable).
How are candidates selected?
The selection process consists of a review of your application and an evaluation of your education, experience, training, and overall professionalism of your application materials. Candidates that follow the application directions, submit what is required and provide us with credentials that showcase their skills and how they meet the minimum qualifications will be invited to an interview. Resumes will not replace the completed job history experience in Workday. We will only review documents that are requested. Because details are extremely important to us, your application materials will be evaluated for grammar, spelling, and punctuation.
Learn more about the Oregon Department of Agriculture:
At
ODA
, employees work with a dynamic and supportive team of mission-focused individuals tasked with ensuring healthy natural resources, environment, and economy for Oregonians now and in the future through inspection and certification, regulation, and promotion of agriculture and food. Diversity, Equity, and Inclusion are embedded in ODA’s core values. Employees at all levels of the agency work together to foster fairness, equity, inclusion, and belonging. Learn more about what we do here!
What’s in it for you?
The State of Oregon offers a competitive and affordable health and benefits package, including excellent
medical, vision and dental
coverage, paid holidays off, and personal business leave, as well as paid and accrued vacation leave and sick leave. In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. More information is available from the Public Employees Benefit Board
. Additional Information:
- Current state employees, please apply through your employee Workday account.
- Per the Pay Equity Law passed in 2017, a pay equity analysis will be conducted to determine what pay step the successful candidate will be offered. The analysis will be based on the relevant experience, education, training, and certifications documented in the application materials. On average, candidates new to state service will most likely be offered compensation in the lower to mid-level of the salary range.
- Please review theClassification and Compensationpage for more details on the classification, or you may visit our website for information on the job offer process followingpay equity. Prior to making a job offer, an internal pay equity assessment will be completed. The successful candidate’s professional experience and education will be compared to the state employee workforce performing work of a comparable character to determine appropriate placement in the salary range. Candidates new to state service typically receive a salary within the first half of the salary range.
NOTE: Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the
Pay Equity Project
homepage. United States Employment Eligibility: The Oregon Department of Agriculture does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. The Oregon Employment Department is an E-Verify employer. If you are the successful candidate, you must present your I-9
acceptable documents
(See page 3) for employment verification. Questions/Need Help?
If you have questions about the recruitment or need an accommodation for the recruitment process, please contact Lee Whiting at
lee.whiting@oda.oregon.gov
or call 503-986-4585.
