Office Services Assistant

The Sarasota office of Shumaker, Loop & Kendrick, LLP is seeking candidates for the position of Office Services Assistant. Shumaker offers excellent pay and benefits and a professional work environment.

This position manages all incoming and outgoing mail and deliveries for the office and return certified stamped copies as received. Sorts and delivers incoming mail and prepares outgoing mail. Hand delivers mail to downtown locations by foot and/or by car and makes deliveries by car to outlying areas. Uses multi-function machine to copy and scan materials according to directions of legal staff. Responsible for the physical appearance and maintenance of the firm’s premises, equipment, etc., and supports the functions of the firm by performing tasks such as copy work, mail delivery, moving equipment, assisting with minor repairs, etc.

Essential Duties:

· Collects sorts and distributes interoffice mail and packages.

· Collects, sorts, examines and posts outgoing U.S. mail.

· Hand delivers mail, packages and court documents to specified locations. If delivery cannot be accomplished, determines whether to find another point of delivery, telephone the sender for additional instructions or return the item to sender.

· Files and retrieves court documents as directed.

· Performs firm bank runs.

· Assists other staff as needed.

· Responsible for set-ups and breakdowns of all conference rooms for meetings and firm sponsored events within the office.

· Fills all multifunction machines and printers with the appropriate paper each morning.

· Assists Records Clerks with moving boxes.

· Assists other staff members with projects.

· Uses multifunction machine to copy and scan materials according to directions of legal staff.

· Distributes documents and legal materials to personnel.

· Collates, binds, or staples documents.

· Organizes materials for presentations and legal proceedings.

· Handles routine maintenance of office equipment.

· Makes service calls for additional maintenance of office equipment.

· Coordinates simple facility maintenance and repairs with building management (lights out, janitorial issues, simple plumbing issues, etc.)

· Orders and maintains supplies for stock rooms.

· Cleans, organizes, and stocks all stock rooms on a daily basis and throughout the day.

· Cleans, organizes, and stocks all conference rooms on a daily basis and throughout the day.

· Coordinates pickup of recycling and paper for shredding.

· Coordinates with Office Administrator/Manager for new employee facility needs (office space, furniture, supplies, etc.).

· Performs routine maintenance tasks.

· Performs office closing procedures: Collect, post, and deliver to post office all outgoing mail; clean all kitchens and conference rooms; collect and wash dishes from all floors and run dishwasher; close and lock Office Services, etc.

· Handles multiple projects at a time.

Other Responsibilities:

· Performs other work related duties as assigned and appropriate for specific area(s) of law as assigned.

Education, Experience and Skills Required:

· Strong verbal, written, interpersonal and organizational skills

· 3+ years’ experience in Office Services environment (preferred)

· Minimum of high school diploma required

· Ability to handle multiple projects at one time

· Candidates must posses a valid Florida driver's license AND have an insured vehicle with which to conduct firm-related deliveries (mileage reimbursement provided)

Physical Requirements:

· Lifts and carries between 10 and 50 pounds daily.

· Standing or walking 6.5 hours out of 7.5 hours per day.

Job Type: Full-time

Pay: From $20.00 per hour

Expected hours: 37.5 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Office: 1 year (Required)
• Customer Service: 1 year (Required)
• Professional Office: 1 year (Preferred)

Ability to Commute:

• Sarasota, FL 34236 (Required)

Work Location: In person