Office Manager

Position Overview: The Office Manager will be the parent" and the "voice of the greater Soccer Shots mechanism. The duties will revolve around keeping the house in good order with respect to roster schedule management, office supply, maintenance and cleanliness and effectively communicating internally and externally, this will include, but not limited to;

1. Answering, collating, and responding to various forms of received communications
2. Maintaining the physical office location in terms of good working order and cleanliness
3. Managing the calendars of C-Suite personnel, preparing weekly reports and sending proactive recurring communications

Operational Responsibilities:

• Maintains Leadership Team calendars
• Reviews the Master yearlong schedule on daily/weekly basis to ensure compliance
• Assist any Leadership Team, Director or DOC with operational/administrative tasks
• Seeks all available marketing and advertising opportunities to include community events, partnerships with influencers and networking events
• Assists with the execution of the Sponsorship Program

Administrative Responsibilities:

• Answers incoming communications (phone, email, social media)
• Sends proactively scheduled emails or group texts to clients and/or staff
• Manages the Staff Acknowledgement program (birthdays, anniversaries, work milestones, etc)
• Reviews Operations Manual periodically
• Spot check attendance reports in registration system
• Maintains office in compliance with local ordinances
• Maintains correct inventory levels for office administrative, cleaning and consumption supplies
• Maintains office in good working and cleanliness order

Accounting and Budgeting Responsibilities:

• Stays within budget for all Office Expense Categories
• Submits requests to Leadership Team to exceed budget

HR and Franchise Compliance:

• Maintains HR File System and subsidiary systems (Career Plug, etc)
• Conducts initial staff interviews
• Schedules new staff background checks
• Assists in new staff orientation, reviews policies with staff

Commitment to the Idea:
Soccer Shots aims to be every participant child's most looked forward to activity of the week. We understand that we are granted the privilege of being a part of these childrens lives and to help mold them into positive young members of our community. We expect every employee to exude this same sense of privilege and even excitement when representing Soccer Shots. Understanding that at the core of what we do is to improve the lives of children across Central Florida is paramount. Live our Core Values!
Work Expectations:
In the beginning the Office Manager will be expected to work a approximately 40 hours per week. Work will occur at the SS Office between the hours of 9am-6pm.
The Office Manager will report to the Chief Financial Officer. The Office Manager will liaise directly with the Chief Operations Officer, Chief Financial Officer and the Chief Executive Officer for most administrative tasks.
Desired Experience and Abilities:
3+ years of administrative employment in an office setting
Bachelor's Degree desired but not required
Clear and concise written and spoken communication is a must
Ability to work in teams and independently
Ability to communicate and assist remote workers
Performance Evaluation and Review:
Compensation is based on performance and Soccer Shots reserves the right to terminate the contract for failure to meet expectations or for conduct unbecoming of the Company.

• Soccer Shots will perform an initial performance review after 90 days. The contract can be terminated prior to this 90 days period if so desired by the Company.
• There will be a professional performance review at 3 months, 6 months and 12 months.
• Soccer Shots will perform an annual performance review in November/December of each calendar year.

Benefits:
Compensation is based on experience - salary ranges from $40,000 to $45,000
PTO - 10 Business days per year
A knowledge that you are bringing to the children we serve, the best 30-60 minutes of fun and character developing sports instruction!
Learn more about Soccer Shots at www.soccershots.com