Office Manager And Hr Coordinator

OPERATIVE OVERVIEW:
Operative builds solutions to manage advertising across many verticals, including digital pureplay, linear TV, and advanced advertising platforms, making it easy for our media clients to deliver any audience and any outcome to their buyers. 300+ media companies as clients including NBCUniversal, Disney, Hulu, HBO, CBS, WarnerDiscovery and FOX, $40+ billion in revenue processed, 25,000+ worldwide users, 1,000+ employees in 10 offices around the globe. It's an exciting time to join Operative!
OFFICE MANAGER & HR OPERATIONS COORDINATOR:
(4 days On-Site/1 day home) (3 month Temp to Perm)
Operative is looking for an outgoing and motivated Office Manager & HR Operations Coordinator looking to grow their career in HR. In this temp to perm role, you will have the opportunity to be an instrumental part of the Americas HR Team, working in tandem w/ a global HR organization at a dynamic, fast-paced global media technology company.
The Office Manager & Human Resources Coordinator is a dual-role involving human resources for the Americas employees and office management responsibilities of our midtown Manhattan office. In this position you will strive to foster a great employee experience in the office and provide high standards of HR services to our employees.

• The Office Manager component of this position is responsible for overall office activities including reception, supply purchasing, catering management, event planning and facilities management.
• The HR Operations Coordinator component of this position is responsible for assisting the team with daily HR administration.

MAIN DUTIES AND RESPONSIBILITIES:
Office Management:

• Own onsite office management including reception, managing deliveries, contracted maintenance & cleaning services, ordering of office supplies and catering.
• You will create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.
• Help to create, plan and manage a calendar of monthly employee events with the goal of improving culture and engagement of on-site & remote staff.
• Perform other office duties as required.

HR Operations

• Provide general HR support to the team while maintaining confidentiality in the areas of benefits administration, payroll, onboarding, HR policy implementation, and ad hoc HR tasks.
• Answer basic employee inquiries or redirect questions to appropriate HR member.
• Act as the "go-to" figure for all HR admin/logistical issues.
• Carry out employee recognition programs utilizing the support of Senior HR team members. This includes distributing new hire welcome kits, managing our wellness program, and overall program maintenance.
• Work with IT contact to ensure office equipment is delivered to joiners and collected from leavers.
• Maintenance of Bamboo, our HRIS system, for employees located in the Americas. Tasks include new hire onboarding, submit change requests; draft change, promotion and offer letters.
• Performs other HR duties as required.

REQUIRED SKILLS:

• Personable, approachable, and dependable with strong people skills.
• Have a positive, highly creative and proactive approach to your work with a get things done/do more with less attitude.
• A hospitality minded/people first approach to office management and HR.
• Very strong verbal and written communication skills.
• Exceptional organizational skills and multitasking abilities with a knack for creating efficiencies.
• Knows how to collaborate, receive feedback and work as part of a team.
• Ability to be proactive while working autonomously in a hybrid environment.
• Ability to quickly adapt to change and the needs of the organization and employees.
• Proficient in Microsoft Office & other basic computer tools.

EXPERIENCE:

• Bachelors Degree
• 1+ years experience in HR or HR Degree
• Event planning, office management or hospitality experience preferred

OTHER

• In this position approximately 50% of time will be spent on Office Manager responsibilities and 50% on Human Resources responsibilities.
• This role is a 3 month contract/temp to perm opportunity that is on-site in our midtown Manhattan Office Monday-Thursday and Friday work from home.

• Must be able to lift up to 15lb at a time.

• This role is Monday-Thursday on-site and Friday work from home. You must be able to commute to the Midtown Manhattan office to apply. Subject to change.

• The initial temp hourly rate for this role is $33/hr at 40 hours per week. If temp is moved to permanent role, the salary will be $67,000/yr + $3,000 performance bonus plus benefits.

Please submit a cover letter with your resume and let us know why you'd be a great fit for the role. We look forward to considering your application. Thank you!
All offers are conditional on references, verification of the right to work in the US, and successful background screening checks. If you're interested in joining a fast-growing, innovative company and you meet the above requirements, don't hesitate to apply today! Operative is a merit-first, equal opportunity employer; diverse applications are encouraged.
Operative cares about your privacy and protecting your data. By submitting an application for a position with Operative, you acknowledge that you have read the following and consent to how Operative treats your data: 1) the Candidate Privacy Policy available at https://www.operative.com/candidate-privacy-notice/ (or if you are a candidate from Israel the Candidate Privacy Notice (Israel), available at https://www.operative.com/candidate-privacy-notice-israel/, and 2) the Candidate Notice for Data Transfer and Retention available at https://www.operative.com/candidate-notice/.