Office Manager

The Office Manager plays a crucial role in supporting the efficient operation of our organization by providing administrative support to the CEO and senior management team. At Waco Classic Aircraft Corporation smooth processes and systems are the key to our success. We are looking for someone with a high level of professionalism, organizational skills, discretion, and a personable disposition to keep us thriving. The ideal candidate will have a natural flexibility in handling day-to-day routines as well as surprises. The Office Manager will provide strong, reliable support for operations by creating procedures and communicating them companywide, and by maintaining employee safety. This person will also help us achieve organizational efficiency by nurturing a positive, inclusive work environment.
What you will do:

• Manage and organize the CEO calendar, travel schedule, and organize time for maximum efficiency.
• Act as the primary point of contact between the CEO, senior management team, and internal/external stakeholders.
• Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment
• Oversee day-to-day office activities as main point of contact in reception area, and keep management informed regularly via performance reports
• Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists
• Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested
• Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested
• Oversee visitors to the office and ensure a friendly, personal experience.
• Ensure peak operations for the organization and implement preventative measures for potential issues.
• Coordinate internal and external resources, and cultivate relationships with vendors.
• Monitor and manage executive's budget, track and reconcile expenses, process invoices, and prepare expense reports
• Support HR data entry functions as needed.

What we are looking for:

• Minimum Associate's Degree in Business Administration or equivalent experience preferred
• Two or more years of experience in office management
• Strong communication skills, both written and verbal
• Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
• Proficiency with office applications, and aptitude for learning new software and systems
• Ability to maintain confidentiality of company information

What we have to offer

• Medical, Dental & Vision Insurance after 30 days
• 401(K) Company match up to 5%, 100% vest immediately.
• Short Term & Long-Term Disability Insurance
• Life Insurance Co. paid.
• Vacation, Paid Holidays, & Paid Sick Days after 90-days.
• Opportunity to be part of a dynamic and highly motivated work environment where you can develop your potential and launch an exciting career.
• Development opportunities where your input makes a difference.
• Uniform shirts provided.
• WACO Kitchen offers employee meal discounts daily for lunch.

Legal Note:

Waco Classic Aircraft is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity and/or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.