Office Manager

INNOVATION THAT WORKS!
Apply today to join the Endurance Industries team.
Our Mission
Our people and our customers are our priority. Through innovation, service, and a focus on quality we strive to deliver the best product and experience.
Culture
We promote an employee-first culture where you are appreciated, valued, and empowered to work together to promote our corporate mission. Endurance Industries services and our team stand for integrity, accountability, and impact.
We Want You

• Are you ready to make an impact? If you challenge yourself to grow and learn every day, we want you.

• Do you want your ideas to promote innovation? If you are excited about improving processes and thinking outside of the box, we want you.

• Are you a team player? If you work well with others and enjoy a collaborative workplace and culture, we want you.

• Do you say what you mean and mean what you say? If you conduct yourself with honesty, integrity, and accountability, we want you.

Benefits/Offerings
All full-time employees are eligible for our benefits program. Benefit offerings include:

• Medical
• Vision
• Dental
• 401K
• Paid Medical Leave Policies
• Education Assistance Program
• Company Sponsored Short Term Disability, Long Term Disability, and Life AD&D coverage
• Personal and Vacation Time

Job Title:Office Manager
Department: Accounting
Reports to: VP of Controllership
FLSA Status: Exempt
Purpose
The Office Manager position oversees the day-to-day operations of accounting and the office, ensuring the smooth and efficient operation of the office environment. The Office Manager is responsible for managing administrative tasks, overseeing office processes, and recording and maintaining financial transactions, such as purchases, expenses, customer service, invoices, and payments. They will record financial data and assist the VP of Controllership with accounting functions. The Office Manager serves as a central point of contact for employees, clients, and contractors, facilitating effective communication and providing support to various departments within the company.
Primary Responsibilities

• Maintain efficient office services by organizing day-to-day operations and procedures.
• Develop relationships with coworkers, customers, and vendors to ensure smooth workflow.
• Assist other departments with workload coverage needs and special projects
• Manage relationships with vendors, customers, and service providers by answering the phone and managing email correspondence.
• Ensure that filing systems are well-maintained and up to date, making it easy to access and retrieve important documents.
• Coordinate with managers to ensure the proper functioning of office supplies and equipment, including computers, printers, and communication systems.
• Implement day-to-day accounting operations, with functional responsibility for accounting, particularly accounts payable and accounts receivable.
• Reconcile bank accounts and credit card statements.
• Prepare journal entries in support of month-end closing and routine intra-month reconciliation.
• Maintain and prepare sub-ledgers and schedules for relevant accounts.
• Complete month-end reconciliation of various accounts.
• Manage the vendor invoice process, from bill receipt to ACH batch creation for approval.
• Maintain vendor records, including business data, W9s, compliance with payables process, etc.
• Work with operations and supply chain on inventory adjustment and reconciliation.
• Manage customer credit policies, issuance, and process.
• Provide information during the preparation of audited financial statements and all tax returns.
• Investigate questionable data or discrepancies within the ERP system, working with various departments to resolve them.
• Creatively analyze opportunities to streamline and eliminate tasks in favor of spending more time on goals.
• Assist customer service by providing sales quotes, processing sales orders, inventory availability, and payment processing.
• Process Purchase Orders for vendors as requested

Job Competencies/Success Factors

• Strong problem-solving skills and proven ability to organize and manage multiple priorities
• Excellent communication skills, both written and verbal
• Experience collaborating effectively with others, both internally and externally
• Exceptional time management skills, ability to perform multiple tasks and meet critical deadlines while maintaining accuracy and quality
• Proven ability to make complex and time-sensitive decisions in the best interests of the organization

Knowledge Skills and Abilities

• Knowledge of GAAP accounting policies and procedures.
• Experience with Accounting Software, preferably NetSuite

• Computer skills - above average skills in a business environment.

Physical Demands and Work Environment
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the primary responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Physical Demands: May sit, stand, stoop, bend, and walk intermittently during the day. Finger dexterity to operate office equipment is required. May need to lift up to twenty (20) pounds occasionally. Ability to read, write, and communicate effectively. A minimum of forty (40) work hours are expected per week during company operating hours.

• Work Environment: Work is primarily performed in a general office environment with standard office equipment.

Other Duties
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.