Office Manager

Introduction
Hello, all future COOs! Are you a detail-oriented, business operations minded individual looking to jump-start your career? If so, we’ve got an exciting opportunity for you. We are IVIONICS, a growing technology organization in search of a talented Office Manager to join our team. If you’re ready to advance your career and be a part of our future success story, keep reading.
Why Choose Us?

• Career Advancement. We’re not just offering a job; we’re offering a career. Join us, and you’ll have opportunities to advance yourself in the constantly growing technology sector.
• A Flourishing Work Environment. At IVIONICS, we believe in fostering a positive workplace culture. We value collaboration, professional growth, and relationship-building both in/out of the office.
• Work-Life Balance. We understand that your personal life is important. We offer flexible scheduling options to ensure you can manage your professional and personal life effectively.
• Professional Development. If you’re willing to invest, then so are we. At IVIONICS, you’ll have access to ongoing training and development resources to continue enhancing your skills.
• Competitive Compensation. We recognize your hard work and want to reward you for it. In addition to a competitive salary, all employees are eligible for a comprehensive suite of additional benefits including medical/dental/vision, retirement plans, paid time off, and more.

Responsibilities:
Human Resources:

• Maintain relationship with Professional Employment Organization (PEO) and 401(k) providers
• Oversee payroll processing
• Provide staff guidance for benefits, 401k, PTO, or general HR-related questions
• Oversee PTO approval process
• Maintain employee records/files
• Maintain all HR-related documentation (as needed) (i.e. Employee Handbook, Benefit/401(k), etc.)
• Oversee recruiting efforts for all new candidates
• Effectively onboard/offboard employees
• Promote employee morale through company events

Bookkeeping:

• Generate invoices across various billing cycles
• Create bank deposits while tracking open accounts receivable
• Provide collections support for delinquent invoices
• Perform sales tax reconciliations
• Generate monthly/quarterly sales tax filings
• Perform customer deposit reconciliations
• Oversee employee expenses & billable time
• Confirm all time entries include appropriate contract details
• Other duties, as assigned

Requirements:

• Bachelor’s degree in a business-related discipline or equivalent work experience.
• 1 – 3 years of FT experience in an Office Manager/HR role.
• Experience providing HR-related responsibilities in an office setting.
• Financially-minded individual with interest in business operations.
• Excellent oral and written communication skills.
• Ability to problem solve and multi-task effectively.
• Proficiency with Microsoft Office Suite (Word, Outlook, Excel, Teams)
• Ability to interact effectively with all levels of management within the organization

Salary: $60,000 - $70,000/year based on experience
IVIONICS is committed to being an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status, or any other characteristic protected by law.

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