Office Manager

JOB TITLE: DIVISION: REPORTS TO:

Office Manager Operations Area Director

COMPANY:

We are people who care about people. Our company has a unique history and was founded by two grandchildren of a former Department of Energy worker. Their love and determination for their grandfather to have the best quality care for the best quality of life is what drives our company to provide care for the energy worker population.

POSITION SUMMARY:
As the Office Manager you will oversee the day-to-day operations of the office, ensuring the smooth and efficient operation of the office environment. The Office Manager is responsible for managing administrative tasks, overseeing office processes, and maintaining a productive and organized workspace. The Office Manager serves as a central point of contact for employees, clients, and contractors, facilitating effective communication and providing support to various departments within the company. The Office Manager assists the Area Director as necessary.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Open and close the office on a daily basis.
• Maintain all employee and contractor files ensuring they are current and in compliance with company and regulatory expectations.
• Notify individuals regarding expired documentation and collect as needed.
• Maintain and organize medical records in the EMR database and paper charts in compliance with company protocols.
• Upload progress notes into the EMR databases to allow for timely processing of payroll, contractor pay, and billing.
• Audit for and resolve caregiver invoice inconsistencies.
• Review payroll reports and submit accurate spreadsheet by deadline, with details for employee and contractor pay.
• Assist with maintaining an accurate list of client demographics.
• Assist with inputting schedules.
• Assist with inputting new patient information.
• Maintain confidentiality of all patient, employee and contractor information in accordance with HIPAA.
• Adhere to all Agency policies and procedures.
• Performs other duties as assigned.

OTHER DUTIES AND RESPONSIBILITIES:

This position may require traveling between locations in your personal vehicle

SUPERVISORY RESPONSIBILITY:

This position supervises Office Assistants

PREFERRED QUALIFICATIONS:

• High school diploma or equivalent
• Experience as an Office Manager, or equivalent experience, preferably in the health- care field.
• Excellent communication, and interpersonal skills
• Ability to work as part of a team
• Strong organizational and time-management skills
• Proficiency in Microsoft Office Suite
• Must pass a criminal background check and drug screen
• Professional appearance required

WORK ENVIRONMENT and PHYSICAL REQUIREMENTS:

• Ability to sit at a computer terminal for an extended period of time.
• While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone, keyboard, reach, stoop and kneel.
• Specific vision abilities required by this job include close vision requirements due to computer work.
• Minimal lifting of office records and paperwork.
• Regular, predictable attendance is required as business demands dictate.